Agenda and minutes

To receive any apologies for absence from Members.

Apologies were received from Cllr J Clements, Cllr P Hilliard and Cllr M Tarling.

To receive information on any changes in the membership of the Committee.

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 

There were no substitute members.

To elect a Chair of the Eastern BCP Planning Committee for the Municipal Year 2025/26.

The current Vice Chair of the Committee presided over this item and sought nominations for the election of Chair. A nomination was received and seconded for Cllr P Hilliard. No further nominations were received.

RESOLVED that Cllr P Hilliard be elected as Chair of the Eastern BCP Planning Committee for the Municipal Year 2025/26.

To elect a Vice Chair of the Eastern BCP Planning Committee for the Municipal Year 2025/26.

In the absence of the Cllr Hilliard, the Committee agreed that Cllr D Flagg should preside over this item to seek nominations for the election of Vice Chair. A nomination was received and seconded for Cllr M Le Poidevin. No further nominations were received.

RESOLVED that Cllr M Le Poidevin be elected as Vice Chair of the Eastern BCP Planning Committee for the Municipal Year 2025/26.

The Vice Chair in the Chair presided over the remainder of the meeting.

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

Cllr G Martin declared a non-pecuniary interest in the application for the Captain’s Club Hotel, Wick Lane, Christchurch. She decided not to speak or vote and left the meeting for this item, consistent with her declaration when a previous application had been referred to committee.

To confirm and sign as a correct record the minutes of the meeting held on 17 April 2025.

The minutes of the meeting held on 17 April 2025 were confirmed as an accurate record for the Chair to sign.

Cllr J Salmon reported that he was awaiting a response from officers regarding his concern at the lack of legal representation at planning committee meetings and whether this had been subject to a risk assessment. The Chair advised that a response would be provided.

To receive any requests to speak on planning applications which the Planning Committee is considering at this meeting.

The deadline for the submission of requests to speak is 10.00am on Wednesday 7 May 2025 [10.00am of the working day before the meeting]. Requests should be submitted to Democratic Services using the contact details on the front of this agenda.

Further information about how public speaking is managed at meetings is contained in the Planning Committee Protocol for Public Speaking and Statements, a copy of which is included with this agenda sheet and is also published on the website on the following page:

https://democracy.bcpcouncil.gov.uk/mgCommitteeDetails.aspx?ID=613

Summary of speaking arrangements as follows:

Speaking at Planning Committee (in person or virtually):

·       There will be a maximum combined time of five minutes to speak in objection and up to two persons may speak within the five minutes.

·       There will be a further maximum combined time of five minutes to speak in support and up to two persons may speak within the five minutes.

·       No speaker may speak for more than half this time (two and a half minutes) UNLESS there are no other requests to speak received by the deadline OR it is with the agreement of the other speaker.

Anyone who has registered to speak by the deadline may, as an alternative to speaking/for use in default, submit a written statement to be read out on their behalf. This must be provided to Democratic Services by 10.00am of the working day before the meeting, must not exceed 450 words and will be treated as amounting to two and a half minutes of speaking time.

Please refer to the full Protocol document for further guidance.

Note: The public speaking procedure is separate from and is not intended to replicate or replace the procedure for submitting a written representation on a planning application to the Planning Offices during the consultation period.

There were a number of requests to speak on planning applications on the agenda as detailed below.

To consider the planning applications as listed below.

See planning application reports circulated with the agenda, as updated by the agenda addendum sheet to be published one working day before the meeting.

Councillors are requested where possible to submit any technical questions on planning applications to the Case Officer at least 48 hours before the meeting to ensure this information can be provided at the meeting.

The running order in which planning applications will be considered will be as listed on this agenda sheet.

The Chair retains discretion to propose an amendment to the running order at the meeting if it is considered expedient to do so.

Members will appreciate that the copy drawings attached to planning application reports are reduced from the applicants’ original and detail, in some cases, may be difficult to read. To search for planning applications, please use the following link:

https://www.bcpcouncil.gov.uk/planning-and-building-control/search-and-comment-on-planning-applications

Councillors are advised that if they wish to refer to specific drawings or plans which are not included in these papers, they should contact the Case Officer at least 48 hours before the meeting to ensure that these can be made available.

To view Local Plans, again, the following link will take you to the main webpage where you can click on a tile to view the local plan for that area. The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Planning-policy/Current-Local-Plans/Current-Local-Plan.aspx

The Committee considered planning application reports, copies of which had been circulated and which appear as Appendices A to C of these minutes in the Minute Book. A Committee Addendum Sheet was published on 7 May 2025 and appears as Appendix D to these minutes.

Christchurch Town ward

8/23/0616/FUL

An extension to the existing hotel to create additional hotel bedrooms and suites and ancillary plant rooms.

Christchurch Town ward

8/23/0616/FUL

An extension to the existing hotel to create additional hotel bedrooms and suites and ancillary plant rooms.

Public Representations

Objectors

v  Nigel Bason, on behalf of Wick Point Mews management committee

v  Patricia Huckstep, local resident

Applicant/Supporters

v  None registered

Ward Councillors

v  None registered

RESOLVED to GRANT permission in accordance with the recommendation set out in the officer’s report

Voting: For – 6, Against – 0, Abstain – 1

Note: In accordance with her declaration, Cllr G Martin did not participate in the item.

Boscombe East and Pokesdown ward

7-2024-5331-I 

Demolition of existing flats and Outline Submission for erection of a building of up to seven storeys for up to 46 apartments (with all matters for consideration other than landscaping).

Boscombe East and Pokesdown ward

7-2024-5331-I 

Demolition of existing flats and Outline Submission for erection of a building of up to seven storeys for up to 46 apartments (with all matters for consideration other than landscaping).

Public Representations

Objectors

v  None registered

Applicant/Supporters

v  Giles Moir, on behalf of the applicant

Ward Councillors

v  Cllr G Farquhar, objecting

RESOLVED to REFUSE permission in accordance with the recommendation set out in the officer’s report as updated in the Committee Addendum dated 7 May 2025 and subject to power being delegated to the Head of Planning (Operations), in consultation with the Vice Chair and Cllr J Salmon and Cllr L Williams (as mover and seconder respectively), to determine the final wording of an additional reason for refusal requested by the Committee on the grounds that the proposed housing mix of the application is contrary to policy BAP6 of the Boscombe and Pokesdown Neighbourhood Plan and NPPF (2024)

Voting: For – 7, Against – 0, Abstain – 1

Note: In accordance with Procedure Rule 14.18 Cllr G Farquhar responded to a comment made about his reasons for call in, to reiterate that these related to the status and provisions of the Boscombe and Pokesdown Neighbourhood Plan, as summarised in the report and detailed in his verbal submission. 

Mudeford, Stanpit and West Highcliffe

P/25/00365/HOU 

Bungalow re-modelling. Demolish Garage, erect side & rear extensions, enlarge roof to form first floor accommodation.

Mudeford, Stanpit and West Highcliffe

P/25/00365/HOU 

Bungalow re-modelling. Demolish Garage, erect side & rear extensions, enlarge roof to form first floor accommodation.

Public Representations

Objectors

v  None registered

Applicant/Supporters

v  Jola Lydka

Ward Councillors

v  None registered

RESOLVED to REFUSE permission in accordance with the recommendation set out in the officer’s report

Voting: For – 6, Against – 1, Abstain – 1