Agenda and minutes

To receive any apologies for absence from Members.

Apologies were received from Cllr J Clements.

To receive information on any changes in the membership of the Committee.

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 

There were no substitute members.

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

There were no declarations of interest.

To confirm and sign as a correct record the minutes of the meeting held on 8 May 2025.

The minutes of the meeting held on 8 May 2025 were confirmed as an accurate record for the Chair to sign.

To receive any requests to speak on planning applications which the Planning Committee is considering at this meeting.

The deadline for the submission of requests to speak is 10.00am on 4 June 2025 [10.00am of the working day before the meeting]. Requests should be submitted to Democratic Services using the contact details on the front of this agenda.

Further information about how public speaking is managed at meetings is contained in the Planning Committee Protocol for Public Speaking and Statements, a copy of which is included with this agenda sheet and is also published on the website on the following page:

https://democracy.bcpcouncil.gov.uk/mgCommitteeDetails.aspx?ID=613

Summary of speaking arrangements as follows:

Speaking at Planning Committee (in person or virtually):

·       There will be a maximum combined time of five minutes to speak in objection and up to two persons may speak within the five minutes.

·       There will be a further maximum combined time of five minutes to speak in support and up to two persons may speak within the five minutes.

·       No speaker may speak for more than half this time (two and a half minutes) UNLESS there are no other requests to speak received by the deadline OR it is with the agreement of the other speaker.

Anyone who has registered to speak by the deadline may, as an alternative to speaking/for use in default, submit a written statement to be read out on their behalf. This must be provided to Democratic Services by 10.00am of the working day before the meeting, must not exceed 450 words and will be treated as amounting to two and a half minutes of speaking time.

Please refer to the full Protocol document for further guidance.

Note: The public speaking procedure is separate from and is not intended to replicate or replace the procedure for submitting a written representation on a planning application to the Planning Offices during the consultation period.

There were a number of requests to speak on planning applications on the agenda as detailed below.

To consider the planning applications as listed below.

See planning application reports circulated with the agenda, as updated by the agenda addendum sheet to be published one working day before the meeting.

Councillors are requested where possible to submit any technical questions on planning applications to the Case Officer at least 48 hours before the meeting to ensure this information can be provided at the meeting.

The running order in which planning applications will be considered will be as listed on this agenda sheet.

The Chair retains discretion to propose an amendment to the running order at the meeting if it is considered expedient to do so.

Members will appreciate that the copy drawings attached to planning application reports are reduced from the applicants’ original and detail, in some cases, may be difficult to read. To search for planning applications, please use the following link:

https://www.bcpcouncil.gov.uk/planning-and-building-control/search-and-comment-on-planning-applications

Councillors are advised that if they wish to refer to specific drawings or plans which are not included in these papers, they should contact the Case Officer at least 48 hours before the meeting to ensure that these can be made available.

To view Local Plans, again, the following link will take you to the main webpage where you can click on a tile to view the local plan for that area. The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Planning-policy/Current-Local-Plans/Current-Local-Plan.aspx

The Committee considered planning application reports, copies of which had been circulated and which appear as Appendices A to B of these minutes in the Minute Book. A Committee Addendum Sheet was published on 4 June 2025 and appears as Appendix C to these minutes.

Commons ward

8/25/0017/COU  

Retrospective planning application for a change in use from a C3 residential garage to a mixed-use space. The proposed use includes a pole/aerial fitness exercise studio, as well as personal use by the applicants for activities ancillary to the residential use. 

Commons Ward

8/25/0017/COU

Retrospective planning application for a change in use from a C3 residential garage to a mixed-use space. The proposed use includes a pole/aerial fitness exercise studio, as well as personal use by the applicants for activities ancillary to the residential use.

Public Representations

Objectors

v  Rita Rayner

Applicant/Supporters

v  Mrs Saunders

Ward Councillors

v  Cllr Margaret Phipps, objecting

RESOLVED to GRANT permission in accordance with the recommendation set out in the officer’s report subject to power being delegated to the Head of Planning (Operations), in consultation with the Chair and Vice Chair to agree the final wording of two additional conditions requested by the Committee as follows:

• Use of structure to be limited to Planning Use Class E (d) – Indoor sport, recreation or fitness
• Should the business use cease to operate the use of the structure will revert back to a purpose incidental to the enjoyment of the dwellinghouse

Voting: For – 7, Against – 0, Abstain – 2

East Southbourne and Tuckton ward

7-2025-28119-C

Minor material amendment application to vary condition no .2 for internal and external alterations to Blocks A-D, erection of a new cycle store for Block A and re wording of conditions 4,5,7,8 and 9 (Application ref. 7-2021-28119, original description - Erection of 4 blocks (total of 27 flats) with bin and cycle stores and formation of vehicular access and associated undercroft car parking).

East Southbourne and Tuckton Ward

7-2025-28119-C

Minor material amendment application to vary condition no .2 for internal and external alterations to Blocks A-D, erection of a new cycle store for Block A and re wording of conditions 4,5,7,8 and 9 (Application ref. 7-2021- 28119, original description - Erection of 4 blocks (total of 27 flats) with bin and cycle stores and formation of vehicular access and associated undercroft car parking).

Public Representations

Objectors

v  None registered

Applicant/Supporters

v  Chris Miell, on behalf of the applicant

Ward Councillors

v  Cllr Bernadette Nanovo

RESOLVED to GRANT permission in accordance with the recommendation set out in the officer’s report subject to power being delegated to the Head of Planning (Operations) to agree the final wording of an additional condition requested by the Committee as follows:

• Scheme for maintenance/retention of Living Wall on site frontage and Brown Roof Block A for the lifespan of the development to be submitted to and approved by the Local Planning Authority

Voting: Unanimous