Agenda and minutes

To receive any apologies for absence from Members.

Apologies were received from Cllr J Clements, Cllr D Flagg, Cllr G Martin, Cllr P Hilliard, Cllr Dr F Rice, Cllr T Slade, Cllr M Tarling and Cllr L Williams.

In Cllr Hilliard’s absence, the Vice Chair took the chair for this meeting.

To receive information on any changes in the membership of the Committee.

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 

Notification was received of the following substitute members:

• Cllr C Adams for Cllr T Slade
• Cllr P Canavan for Cllr G Martin
• Cllr B Hitchcock for Cllr Dr F Rice
• Cllr T Trent for Cllr J Clements

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

There were no declarations of interest.

To confirm and sign as a correct record the minutes of the meeting held on 23 January 2025.

The minutes of the meeting held on 23 January 2025 were confirmed as a accurate record.

To receive any requests to speak on planning applications which the Planning Committee is considering at this meeting.

The deadline for the submission of requests to speak is 10.00am on Wednesday 19 February 2025 [10.00am of the working day before the meeting]. Requests should be submitted to Democratic Services using the contact details on the front of this agenda.

Further information about how public speaking is managed at meetings is contained in the Planning Committee Protocol for Public Speaking and Statements, a copy of which is included with this agenda sheet and is also published on the website on the following page:

https://democracy.bcpcouncil.gov.uk/mgCommitteeDetails.aspx?ID=613

Summary of speaking arrangements as follows:

Speaking at Planning Committee (in person or virtually):

·       There will be a maximum combined time of five minutes to speak in objection and up to two persons may speak within the five minutes.

·       There will be a further maximum combined time of five minutes to speak in support and up to two persons may speak within the five minutes.

·       No speaker may speak for more than half this time (two and a half minutes) UNLESS there are no other requests to speak received by the deadline OR it is with the agreement of the other speaker.

Anyone who has registered to speak by the deadline may, as an alternative to speaking/for use in default, submit a written statement to be read out on their behalf. This must be provided to Democratic Services by 10.00am of the working day before the meeting, must not exceed 450 words and will be treated as amounting to two and a half minutes of speaking time.

Please refer to the full Protocol document for further guidance.

Note: The public speaking procedure is separate from and is not intended to replicate or replace the procedure for submitting a written representation on a planning application to the Planning Offices during the consultation period.

The Chair advised that there were a number of requests to speak on the planning applications as detailed below.

To consider the planning applications as listed below.

See planning application reports circulated with the agenda, as updated by the agenda addendum sheet to be published one working day before the meeting.

Councillors are requested where possible to submit any technical questions on planning applications to the Case Officer at least 48 hours before the meeting to ensure this information can be provided at the meeting.

The running order in which planning applications will be considered will be as listed on this agenda sheet.

The Chair retains discretion to propose an amendment to the running order at the meeting if it is considered expedient to do so.

Members will appreciate that the copy drawings attached to planning application reports are reduced from the applicants’ original and detail, in some cases, may be difficult to read. To search for planning applications, the following link will take you to the main webpage where you can click on a tile (area) to search for an application.  The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Search-and-comment-on-applications/Search-and-comment-on-applications.aspx

Councillors are advised that if they wish to refer to specific drawings or plans which are not included in these papers, they should contact the Case Officer at least 48 hours before the meeting to ensure that these can be made available.

To view Local Plans, again, the following link will take you to the main webpage where you can click on a tile to view the local plan for that area. The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Planning-policy/Current-Local-Plans/Current-Local-Plan.aspx

The Committee considered planning application reports, copies of which had been circulated and which appear as Appendices A – D to these minutes in the Minute Book. A Committee Addendum Sheet was published on 19 February 2025 and appears as Appendix E to these minutes.

East Southbourne and Tuckton Ward

7-2024-951-AG 

Engineering works to infill the existing residential caravan park to stabilise the surrounding banks

East Southbourne and Tuckton ward

7-2024-951-AG 

Engineering works to infill the existing residential caravan park to stabilise the surrounding banks 

Public Representations

Objectors

v  Martin Giles

Applicant/Supporters

v  John Bratherton, on behalf of the applicant

Ward/Other Councillors

v  Cllr Bernadette Nanovo, supporting

Resolved to GRANT permission in accordance with the recommendation set out in the officer’s report as updated in the Committee Addendum dated 19.2.25.

NOTE: As per the recommendation, the Committee agreed to REFUSE permission if the s106 agreement was not signed due to the failure to provide suitable biodiversity net gain.

Voting: Unanimous

Commons ward

8/24/0151/FUL 

Sever rear garden of 156 River Way. Construct 1 x 4 bed dwelling with garage, associated parking and amenity space. Demolish existing garage to create access to new dwelling, to include bin presentation point to the front of the site.

Commons ward

8/24/0151/FUL 

Sever rear garden of 156 River Way. Construct 1 x 4 bed dwelling with garage, associated parking and amenity space. Demolish existing garage to create access to new dwelling, to include bin presentation point to the front of the site 

The Chair reported that notification had been received from Cllr M Phipps that she wished to withdraw her call in and allow the application to be dealt with under delegated powers. Members of the committee and the person registered to speak in support of the application indicated that they would be happy to support this approach.

RESOLVED to delegate power to the Head of Planning Operations to determine the application.

Voting: For – 6, Against – 1, Abstain – 0

Boscombe West ward

7-2023-16746-AX

Change of use of the upper floors to mixed office and business startup space; a mix of retail and other commercial uses at ground floor including the creation of a food hall area with pop up eateries; loss of 4 retail units to provide lift access to upper floors and ground floor toilets; partial loss of 2 retail units to provide bin stores; replacement of external ground floor doors and windows to alley; installation of cycle parking and roof mounted photovoltaics – Regulation 3

Boscombe West ward

7-2023-16746-AX

Change of use of the upper floors to mixed office and business startup space; a mix of retail and other commercial uses at ground floor including the creation of a food hall area with pop up eateries; loss of 4 retail units to provide lift access to upper floors and ground floor toilets; partial loss of 2 retail units to provide bin stores; replacement of external ground floor doors and windows to alley; installation of cycle parking and roof mounted photovoltaics – Regulation 3

Public Representations

No speakers registered

Resolved to GRANT permission in accordance with the recommendation set out in the officer’s report.

Voting: Unanimous

Mudeford, Stanpit and West Highcliffe

8/24/0720/HOU

Demolition of existing garage. Erection of 2 storey side extension, single storey rear extension & creation of 1st floor accommodation

Mudeford, Stanpit and West Highcliffe ward

8/24/0720/HOU

Demolition of existing garage. Erection of 2 storey side extension, single storey rear extension & creation of 1st floor accommodation

Public Representations

Objectors

v  None registered

Applicant/Supporters

v  Jeremy Isaacs, on behalf of the applicant

Ward/Other Councillors

v  None registered

Resolved to REFUSE permission in accordance with the recommendation set out in the officer’s report.

Voting: For – 6, Against – 0, Abstain – 1