Agenda and minutes

To receive any apologies for absence from Members.

Apologies were received from Cllr C Adams.

To receive information on any changes in the membership of the Committee.

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 

There were no substitute members for this meeting.

To elect a Chair of the Western BCP Planning Committee for the 2024/25 Municipal Year.

The Chairman of the Council presided over this item and sought nominations for the election of Chair. A nomination was received and seconded for Cllr M Le Poidevin. No further nominations were received.

RESOLVED that Cllr M Le Poidevin be elected as Chair of the Western BCP Planning Committee for the Municipal Year 2024/25.

To elect a Vice Chair of the Western BCP Planning Committee for the 2024/25 Municipal Year.

The Chair sought nominations for the election of Vice Chair. A nomination was received and seconded for Cllr J Clements. No further nominations were received.

RESOLVED that Cllr J Clements be elected as Vice-Chair of the Western BCP Planning Committee for the Municipal Year 2024/25.

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

There were no declarations of interest.

To receive any requests to speak on planning applications which the Planning Committee is considering at this meeting.

The deadline for the submission of requests to speak is 10.00am on Wednesday 22 May 2024 [10.00am of the working day before the meeting]. Requests should be submitted to Democratic Services using the contact details on the front of this agenda.

Further information about how public speaking is managed at meetings is contained in the Planning Committee Protocol for Public Speaking and Statements, a copy of which is included with this agenda sheet and is also published on the website on the following page:

https://democracy.bcpcouncil.gov.uk/mgCommitteeDetails.aspx?ID=614

Summary of speaking arrangements as follows:

Speaking at Planning Committee (in person or virtually):

·       There will be a maximum combined time of five minutes to speak in objection and up to two persons may speak within the five minutes.

·       There will be a further maximum combined time of five minutes to speak in support and up to two persons may speak within the five minutes.

·       No speaker may speak for more than half this time (two and a half minutes) UNLESS there are no other requests to speak received by the deadline OR it is with the agreement of the other speaker.

Submitting a statement to Planning Committee as an alternative to speaking:

·       Anyone who has registered to speak by the deadline may, as an alternative to attending/speaking in person or virtually, submit a written statement to be read out on their behalf.

·       Statements must be provided to Democratic Services by 10.00am of the working day before the meeting.

·       A statement must not exceed 450 words (and will be treated as amounting to two and a half minutes of speaking time).

Please refer to the full Protocol document for further guidance.

Note: The public speaking procedure is separate from and is not intended to replicate or replace the procedure for submitting a written representation on a planning application to the Planning Offices during the consultation period.

The Chair advised that there were a number of requests to speak on the planning applications as detailed below.

To consider the planning applications as listed below.

See planning application reports circulated with the agenda, as updated by the agenda addendum sheet to be published one working day before the meeting.

Councillors are requested where possible to submit any technical questions on planning applications to the Case Officer at least 48 hours before the meeting to ensure this information can be provided at the meeting.

The running order in which planning applications will be considered will be as listed on this agenda sheet.

The Chair retains discretion to propose an amendment to the running order at the meeting if it is considered expedient to do so.

Members will appreciate that the copy drawings attached to planning application reports are reduced from the applicants’ original and detail, in some cases, may be difficult to read. To search for planning applications, the following link will take you to the main webpage where you can click on a tile (area) to search for an application.  The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Search-and-comment-on-applications/Search-and-comment-on-applications.aspx

Councillors are advised that if they wish to refer to specific drawings or plans which are not included in these papers, they should contact the Case Officer at least 48 hours before the meeting to ensure that these can be made available.

To view Local Plans, again, the following link will take you to the main webpage where you can click on a tile to view the local plan for that area. The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Planning-policy/Current-Local-Plans/Current-Local-Plan.aspx

The Committee considered planning application reports, copies of which had been circulated and which appear as Appendices A – B to these minutes in the Minute Book. A Committee Addendum Sheet was published on 22 May 2024 and appears as Appendix C to these minutes.

Canford Cliffs Ward

APP/23/01286/F

Internal and external alterations and extensions to the existing café/restaurant premises. Vary condition 8 (operating hours) of APP/22/00159/F.

Canford Cliffs Ward

APP/23/01286/F

Internal and external alterations and extensions to the existing café/restaurant premises. Vary condition 8 (operating hours) of APP/22/00159/F.

Public Representations

Objectors

v  None registered

Applicant/Supporters

v  Matt Annen, on behalf of the applicant

Ward Councillors

v  None registered

RESOLVED to GRANT permission in accordance with the recommendation set out in the officer’s report as updated in the Committee Addendum dated 22.05.24 and with the following additional conditions requested by the Committee:

·       Temporary permission for a trial twelve month period

·       Retractable roof to be closed between 23.00hrs and 07.00hrs the following day

Reasons:

The Committee agreed that granting temporary consent for a trial period of twelve months would enable any impact from the variation to the operation hours of the café/restaurant to be assessed over all seasons.

The Committee noted that the applicant’s agent reported at the meeting that should the variation be granted the applicant did not intend to open the retractable roof beyond the current hours of 23:00hrs. In view of this the Committee felt it was reasonable to add this as a condition to the variation.

Voting: Unanimous

Note: Cllr S McCormack left the meeting during this item and did not return for the remainder of the meeting, therefore did not speak or vote on this item.

To provide an update on the planning application at 13 High Street, Poole, and to seek refusal of the planning application due to the failure of the applicant to complete a Section 106 Agreement in accordance with the earlier resolution of the Planning Committee on 4 October 2022.  

Poole Town Ward

APP/21/01199/F

Redevelopment of the site to form 40 apartments and 424sqm of Class E floor space, following the partial demolition of existing buildings

Poole Town Ward

APP/21/01199/F

Redevelopment of the site to form 40 apartments and 424sqm of class E floor space following the partial demolition of existing buildings.

The Committee was provided with an update on the planning application. Members were advised that a refusal of planning permission was now recommended due to the failure of the applicant to complete a Section 106 Agreement in accordance with the earlier resolution of the Council’s Planning Committee on 4 October 2022.

Public Representations

Objectors

v  None registered

Applicant/Supporters

v  Giles Moir, on behalf of the applicant

Ward Councillors

v  None registered

RESOLVED to GRANT permission in accordance with the Committee’s original resolution on 4 October 2022 but subject to the completion of the Section 106 Agreement by no later than 31 August 2024. Should the Section 106 Agreement not be completed by 31 August 2024 the Committee delegates authority to the Head of Planning Operations to determine the application.

Reason:

The Committee was mindful of the officer’s recommendation to refuse the application for the reasons set out in the report but in the circumstances Members agreed to extend the time limit for the Section 106 agreement to be completed to provide the applicant with a final opportunity to complete the agreement by a defined date.

Voting: Unanimous

Note: Cllr McCormack was not present, therefore did not speak or vote on this item.

To confirm the following local protocols adopted by the preceding BCP Planning Committee and set out as schedules in Part 6 of the Council’s Constitution:

·       Protocol for Speaking/Statements at Planning Committee (already circulated with Agenda Item 6)

·       Planning Committee Site Visit Protocol

·       Planning Committee Protocol in relation to Pre Application Presentations

The purpose of this item was to confirm the following local protocols adopted by the preceding BCP Planning Committee and set out as schedules in Part 6 of the Council’s Constitution in relation to:

·       Protocol for Speaking/Statements at Planning Committee (already circulated with Agenda Item 6)

·       Planning Committee Site Visit Protocol

·       Planning Committee Protocol in relation to Pre Application Presentations

Committee members raised a number of points in discussion:

• A number of areas were suggested for future training and guidance, including site visits and call-in procedure. Officers agreed to look at arrangements for delivering training to both committees, including shorter, thematic sessions. Members were encouraged to put forward topics for consideration.
• The different mechanisms for agreeing a site visit were explained. Members were advised that committee site visits were undertaken by exception when it was not possible to envisage a development proposal from the public domain.
• A number of issues were raised around probity and best practice, including how to deal with lobbying and the need for all committee members to have access to the same information. Members also discussed their role as ward councillors in providing information and support to residents to access and engage with the process. The Committee was referred to the Local Code of Best Practice in Planning, in Part 6 of Constitution which provided guidance on these issues. Members were advised to contact the Monitoring Officer should they require further advice.
• It was noted that there were various mechanisms for third parties to raise objections to planning applications, including submitting a representation, asking an officer to view a development site from their property (including after the consultation period) and registering to speak at committee.

RESOLVED that the Western BCP Planning Committee accepts the Committee Protocols.

Voting: Unanimous