Agenda and minutes

To receive any apologies for absence from Members.

Apologies were received from Cllr P Cooper, Cllr M Dower and Cllr J Challinor.

To receive information on any changes in the membership of the Committee.

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 

Notification was received that Cllr G Martin was substituting for Cllr P Cooper and Cllr P Canavan was substituting for Cllr M Dower for this meeting.

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

Cllr Simon McCormack was not present for the site visit, therefore he could not take part in item 6a and he would leave the room for that item.

To confirm and sign as a correct record the minutes of the meeting held on 15 August 2024.

The minutes of the meeting held on 15 August 2024 were confirmed as an accurate record for the Chair to sign.

To receive any requests to speak on planning applications which the Planning Committee is considering at this meeting.

The deadline for the submission of requests to speak is 10.00am on Wednesday 11 September 2024 [10.00am of the working day before the meeting]. Requests should be submitted to Democratic Services using the contact details on the front of this agenda.

Further information about how public speaking is managed at meetings is contained in the Planning Committee Protocol for Public Speaking and Statements, a copy of which is included with this agenda sheet and is also published on the website on the following page:

https://democracy.bcpcouncil.gov.uk/mgCommitteeDetails.aspx?ID=614

Summary of speaking arrangements as follows:

For Agenda Item 6a – Canford Resource Park ONLY, the following arrangements will apply:

The Chair has exercised discretion to extend the speaking arrangements on this application as follows:

Speaking at Planning Committee (in person or virtually):

·       Up to three persons may register to speak in objection. Each speaker may have up to five minutes to speak in objection.

·       Up to three persons may register to speak in support. Each speaker may have up to five minutes to speak in support.

Submitting a statement to Planning Committee as an alternative to speaking:

·       Anyone who has registered to speak by the deadline may, as an alternative to attending/speaking in person or virtually, submit a written statement to be read out on their behalf.

·       Statements must be provided to Democratic Services by 10.00am of the working day before the meeting.

·       A statement must not exceed 900 words (and will be treated as amounting to five minutes of speaking time).

For Agenda Items 6b and 6c, the following arrangements will apply:

Speaking at Planning Committee (in person or virtually):

·       There will be a maximum combined time of five minutes to speak in objection and up to two persons may speak within the five minutes.

·       There will be a further maximum combined time of five minutes to speak in support and up to two persons may speak within the five minutes.

·       No speaker may speak for more than half this time (two and a half minutes) UNLESS there are no other requests to speak received by the deadline OR it is with the agreement of the other speaker.

Submitting a statement to Planning Committee as an alternative to speaking:

·       Anyone who has registered to speak by the deadline may, as an alternative to attending/speaking in person or virtually, submit a written statement to be read out on their behalf.

·       Statements must be provided to Democratic Services by 10.00am of the working day before the meeting.

·       A statement must not exceed 450 words (and will be treated as amounting to two and a half minutes of speaking time).

Please refer to the full Protocol document for further guidance.

Note: The public speaking procedure is separate from and is not intended to replicate or replace the procedure for submitting a written representation on a planning application to the Planning Offices during the consultation period.

The Chair advised that there were a number of requests to speak on the planning applications as detailed below.

To consider the planning applications as listed below.

See planning application reports circulated with the agenda, as updated by the agenda addendum sheet to be published one working day before the meeting.

Councillors are requested where possible to submit any technical questions on planning applications to the Case Officer at least 48 hours before the meeting to ensure this information can be provided at the meeting.

The running order in which planning applications will be considered will be as listed on this agenda sheet.

The Chair retains discretion to propose an amendment to the running order at the meeting if it is considered expedient to do so.

Members will appreciate that the copy drawings attached to planning application reports are reduced from the applicants’ original and detail, in some cases, may be difficult to read. To search for planning applications, the following link will take you to the main webpage where you can click on a tile (area) to search for an application.  The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Search-and-comment-on-applications/Search-and-comment-on-applications.aspx

Councillors are advised that if they wish to refer to specific drawings or plans which are not included in these papers, they should contact the Case Officer at least 48 hours before the meeting to ensure that these can be made available.

To view Local Plans, again, the following link will take you to the main webpage where you can click on a tile to view the local plan for that area. The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Planning-policy/Current-Local-Plans/Current-Local-Plan.aspx

The Committee considered planning application reports, copies of which had been circulated and which appear as Appendices A – C to these minutes in the Minute Book. A Committee Addendum Sheet was published on 11 September 2024 and appears as Appendix D to these minutes.

Bearwood and Merley Ward

APP/23/00822/F

Demolition and Removal of existing structures and the erection of a Carbon Capture Retrofit Ready Energy from Waste Combined Heat and Power Facility with associated Combined Heat and Power Connection, Distribution Network Connection and Temporary Construction Compounds and associated buildings and ancillary car parking.

Bearwood and Merley ward

APP/23/00822/F

Demolition and Removal of existing structures and the erection of a Carbon Capture Retrofit Ready Energy from Waste Combined Heat and Power Facility with associated Combined Heat and Power Connection, Distribution Network Connection and Temporary Construction Compounds and associated buildings and ancillary car parking.

The Senior Planning Officer provided an update to the Committee following receipt of letter containing King Counsel’s opinion on matters relating to this application, including procedural issues around the availability of documents on the online planning register. Due to the late receipt of the legal opinion and the insufficient time available for officers to consider the issues raised before the committee meeting, in the interests of fairness to all parties officers now recommended that the application be DEFERRED.

Resolved that the application be DEFERRED in accordance with the updated recommendation set out by the officer.

Voting:  Unanimous

Notes:

This application was the subject of a Committee site visit on the morning of 12 September 2024.

Canford Cliffs Ward

APP/24/00236/F

Extension to existing sauna building

Canford Cliffs ward

APP/24/00236/F

Extension to existing sauna building

Public Representations

Objectors

vNone registered

Applicant/Supporters

vChris Miell, on behalf of the applicant

Ward Councillors

vNone registered

Resolved to GRANT permission in accordance with the recommendation set out in the officer’s report, as updated by the Committee Addendum published on 11.9.24.

Voting: Unanimous

Oakdale Ward

APP/24/00631/F

Provision of a single-storey rear extension and external hardscaping

Oakdale Ward

APP/24/00631/F

Provision of a single-storey rear extension and external hardscaping

Public Representations

No speakers registered

Resolved to GRANT permission in accordance with the recommendation set out in the officer’s report.

Voting:  Unanimous