Agenda and minutes

To receive any apologies for absence from Members.

Apologies were received from Cllr Brian Hitchcock and Cllr Peter Sidaway.

To receive information on any changes in the membership of the Committee.

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 

Notification was received that Cllr Matt Gillett was substituting for Cllr Sidaway for this meeting.

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

Cllr M Gillett declared a conflict of interest in the application for the Club at Meyrick Park as various family members attended the club. He would not speak or vote on the application and would leave the meeting for this item.

To confirm and sign as a correct record the minutes of the meeting held on 12 September 2024.

The minutes of the meeting held on 12 September 2024 were confirmed as an accurate record for the Chair to sign.

To receive any requests to speak on planning applications which the Planning Committee is considering at this meeting.

The deadline for the submission of requests to speak is 10.00am on Wednesday 9 October 2024 [10.00am of the working day before the meeting]. Requests should be submitted to Democratic Services using the contact details on the front of this agenda.

Further information about how public speaking is managed at meetings is contained in the Planning Committee Protocol for Public Speaking and Statements, a copy of which is included with this agenda sheet and is also published on the website on the following page:

https://democracy.bcpcouncil.gov.uk/mgCommitteeDetails.aspx?ID=614

Summary of speaking arrangements as follows:

Speaking at Planning Committee (in person or virtually):

·       There will be a maximum combined time of five minutes to speak in objection and up to two persons may speak within the five minutes.

·       There will be a further maximum combined time of five minutes to speak in support and up to two persons may speak within the five minutes.

·       No speaker may speak for more than half this time (two and a half minutes) UNLESS there are no other requests to speak received by the deadline OR it is with the agreement of the other speaker.

Anyone who has registered to speak by the deadline may, as an alternative to speaking/for use in default, submit a written statement to be read out on their behalf. This must be provided to Democratic Services by 10.00am of the working day before the meeting, must not exceed 450 words and will be treated as amounting to two and a half minutes of speaking time.

Please refer to the full Protocol document for further guidance.

Note: The public speaking procedure is separate from and is not intended to replicate or replace the procedure for submitting a written representation on a planning application to the Planning Offices during the consultation period.

The Chair advised that there were a number of requests to speak on the planning applications as detailed below.

To consider the planning applications as listed below.

See planning application reports circulated with the agenda, as updated by the agenda addendum sheet to be published one working day before the meeting.

Councillors are requested where possible to submit any technical questions on planning applications to the Case Officer at least 48 hours before the meeting to ensure this information can be provided at the meeting.

The running order in which planning applications will be considered will be as listed on this agenda sheet.

The Chair retains discretion to propose an amendment to the running order at the meeting if it is considered expedient to do so.

Members will appreciate that the copy drawings attached to planning application reports are reduced from the applicants’ original and detail, in some cases, may be difficult to read. To search for planning applications, the following link will take you to the main webpage where you can click on a tile (area) to search for an application.  The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Search-and-comment-on-applications/Search-and-comment-on-applications.aspx

Councillors are advised that if they wish to refer to specific drawings or plans which are not included in these papers, they should contact the Case Officer at least 48 hours before the meeting to ensure that these can be made available.

To view Local Plans, again, the following link will take you to the main webpage where you can click on a tile to view the local plan for that area. The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Planning-policy/Current-Local-Plans/Current-Local-Plan.aspx

The Committee considered planning application reports, copies of which had been circulated and which appear as Appendices A – C to these minutes in the Minute Book. A Committee Addendum Sheet was published on 9 October 2024 and appears as Appendix D to these minutes.

Oakdale ward

APP/24/00394/P

Demolition of existing buildings and erection of eight dwellings with associated access and parking.

Oakdale ward

APP/24/00394/P

Demolition of existing buildings and erection of eight dwellings with associated access and parking.

The Planning Team Leader provided an update following the publication of the Committee Addendum, dated 9.10.24, and subsequent developments. The Addendum had set out a revised recommendation to defer the application for the reasons given in the Addendum. Following subsequent feedback from the Council’s Biodiversity Officer on the Phase 2 Bat Survey report, Officers were now in a position to update the recommendation to grant the application, subject to a substantial number of amended/additional conditions, details of which could be provided to the Committee if desired, with the final decision being delegated to the Head of Planning (Operations).

It was noted that the Committee and wider public had not yet been able to consider the report referred to or the revised conditions proposed. In view of the potential risks involved in proceeding with the application at the meeting, Members agreed that the most appropriate course of action would be to defer consideration of the application to a future meeting.

Resolved to DEFER consideration of the application.

Voting: Unanimous

Creekmoor Ward

APP/24/00641/F

Change of use for a new temporary indoor padel centre building for 3 years with ancillary changing café/bar and associated car parking. 

Creekmoor Ward

APP/24/00641/F

Change of use for a new temporary indoor padel centre building for 3 years with ancillary changing café/bar and associated car parking.

In presenting the report the Planning Officer providing the following corrections to the published report:

• One letter of objection had been received, details of which were provided to the Committee together with a response from the Planning Officer in respect of any material planning issues raised.
• The consultation expiry date for the site notice was 17 September 2024, not the date of 17 August 2024 stated in the report.

Public Representations

Objectors

v  Gavin Parsons

Applicant/Supporters

v  Matt Annen, on behalf of the applicant

Ward Councillors

v  None registered

Resolved to GRANT permission in accordance with the recommendation set out in the officer’s report, as updated by the Committee Addendum published on 9.10.24

Voting: For – 9, Against – 0, Abstain – 1

Talbot and Branksome Woods Ward

7-2024-9178-BI

Extension of existing car park.

Talbot and Branksome Woods Ward

7-2024-9178-BI

Extension of existing car park

Public Representations

Objectors

v  None registered

Applicant/Supporters

v   Clare Bolton, on behalf of the applicant

Ward Councillors

v  None registered

Resolved to GRANT permission in accordance with the recommendation set out in the officer’s report, as updated by the Committee Addendum published on 9.10.24 and subject to power being delegated to the Head of Planning (Operations) in consultation with the Chair to revise/add to the conditions in the report and the Committee Addendum, to ensure that:

• cycle parking provision accords with the Parking SPD requirements in terms of appropriate provision
• details of a scheme are submitted and approved by the LPA, including timescales, to return the existing overflow car parks to natural habitat
• a condition to secure ecological improvements be added should this have been included as referenced by the applicant’s agent

Voting: Unanimous

Notes: Cllr M Gillett did not speak or vote and left the meeting for this item.