Agenda and minutes

To receive any apologies for absence from Members.

Apologies were received from Cllrs Sidaway, McCormack and Challinor.

To receive information on any changes in the membership of the Committee.

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 

There were no substitute members

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

There were no declarations.

To confirm and sign as a correct record the minutes of the meeting held on 4 December 2025.

The minutes of the meeting held on 4 December 2025 were confirmed as an accurate record.

To receive any requests to speak on planning applications which the Planning Committee is considering at this meeting.

The deadline for the submission of requests to speak is 10.00am on Wednesday 14 January 2026 [10.00am of the working day before the meeting]. Requests should be submitted to Democratic Services using the contact details on the front of this agenda.

Further information about how public speaking is managed at meetings is contained in the Planning Committee Protocol for Public Speaking and Statements, a copy of which is included with this agenda sheet and is also published on the website on the following page:

https://democracy.bcpcouncil.gov.uk/mgCommitteeDetails.aspx?ID=614

Summary of speaking arrangements as follows:

Speaking at Planning Committee (in person or virtually):

·       There will be a maximum combined time of five minutes to speak in objection and up to two persons may speak within the five minutes.

·       There will be a further maximum combined time of five minutes to speak in support and up to two persons may speak within the five minutes.

·       No speaker may speak for more than half this time (two and a half minutes) UNLESS there are no other requests to speak received by the deadline OR it is with the agreement of the other speaker.

Anyone who has registered to speak by the deadline may, as an alternative to speaking/for use in default, submit a written statement to be read out on their behalf. This must be provided to Democratic Services by 10.00am of the working day before the meeting, must not exceed 450 words and will be treated as amounting to two and a half minutes of speaking time.

Please refer to the full Protocol document for further guidance.

Note: The public speaking procedure is separate from and is not intended to replicate or replace the procedure for submitting a written representation on a planning application to the Planning Offices during the consultation period.

The Chair advised that there were a number of requests to speak on the planning applications as detailed below.

To consider the planning applications as listed below.

See planning application reports circulated with the agenda, as updated by the agenda addendum sheet to be published one working day before the meeting.

Councillors are requested where possible to submit any technical questions on planning applications to the Case Officer at least 48 hours before the meeting to ensure this information can be provided at the meeting.

The running order in which planning applications will be considered will be as listed on this agenda sheet.

The Chair retains discretion to propose an amendment to the running order at the meeting if it is considered expedient to do so.

Members will appreciate that the copy drawings attached to planning application reports are reduced from the applicants’ original and detail, in some cases, may be difficult to read. To search for planning applications, please use the following link:

https://www.bcpcouncil.gov.uk/planning-and-building-control/search-and-comment-on-planning-applications

Councillors are advised that if they wish to refer to specific drawings or plans which are not included in these papers, they should contact the Case Officer at least 48 hours before the meeting to ensure that these can be made available.

To view Local Plans, again, the following link will take you to the main webpage where you can click on a tile to view the local plan for that area. The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Planning-policy/Current-Local-Plans/Current-Local-Plan.aspx

The Committee considered planning application reports, copies of which had been circulated and which appear as Appendices A – C to these minutes in the Minute Book. A Committee Addendum Sheet was published on 14 January 2026 and appears as Appendix D to these minutes.

Newtown and Heatherlands ward

APP/25/00143/F  

Convert semi-detached property to an HMO (8 units) 

Newtown and Heatherlands ward

APP/25/00143/F

Convert semi-detached property to an HMO (8 units)

Public Representations

Objectors:

vJacob Tranter

vBen Winter

Applicant/Supporters:

vNone registered

Ward Councillors:

vCllr Millie Earl

vCllr Sandra Mackrow

RESOLVED to GRANT permission in accordance with the recommendation set out in the officers report with a condition that the applicant was to provide a management plan in relation to noise. Also with an update to trigger 4 to now read Prior to the property being brought into sui generis use.

Voting: For - 3, Against - 2, Abstain - 2

Newtown and Heatherlands ward

APP/25/00144/F

Convert semi-detached property to an HMO (8 units) 

NOTE ON AGENDA ITEMS 6A AND 6B:

Although the case officer will combine the applications for 86 and 88 Churchill Road into one presentation at the meeting, there will be the opportunity to register to speak on each application and the Committee will be required to make a decision on each application.

Newtown and Heatherlands ward

APP/25/00144/F

Convert semi-detached property to an HMO (8 units)

Public Representations

Objectors:

vJacob Tranter

vBen Winter

Applicant/Supporters:

vNone registered

Ward Councillors:

vCllr Millie Earl

vCllr Sandra Mackrow

RESOLVED to GRANT permission in accordance with the recommendation set out in the officers report with a condition that the applicant was to provide a management plan in relation to noise. Also with an update to trigger 4 to now read Prior to the property being brought into sui generis use.

Voting: For – 3, Against – 0, Abstain - 4

NOTE ON AGENDA ITEMS 6A AND 6B:

Although the case officer combined the applications for 86 and 88 Churchill Road into one presentation at the meeting, there was an opportunity to register to speak on each application and the Committee made a decision on each application.  The Chair also declared that both applications were in her ward.

Canford Cliffs ward

P/25/02147/FUL 

Demolish existing property and erect a block of 13 flats with associated parking, access and landscaping 

Canford Cliffs ward

P/25/02147/FUL

Demolish existing property and erect a block of 13 flats with associated parking, access and landscaping.

Objectors:

vNone registered

Applicant/Supporters:

vGiles Moir

Ward Councillors:

vNone registered

RESOLVED to Grant subject to the conditions set out in the agenda report, the amendments to the conditions set out on the Addendum Sheet relating to the revised wording of Condition No.9 and the addition of Condition No.26; and the replacement of Condition No.14 Which states "No part of the development hereby permitted shall be carried out other than in accordance with the details and timetable contained in the approved Arboricultural Method Statement and Tree Protection Plan from Treecall Consulting Ltd dated 14 November 2025.

Reason: To ensure that trees and their rooting environments are afforded adequate physical protection during construction".

The above was agreed with power delegated to the Head of Planning Operations (including any officer exercising their powers) to alter and/or add to any such conditions provided any alteration/addition in the opinion of the Head of Planning (or other relevant nominated officer) does not go to the core of the decision; together with a deed pursuant to section 106 Town and Country Planning Act 1990 (as amended) securing the terms set out in the agenda report with power delegated to the Head of Planning to agree specific wording provided such wording in the opinion of the Head of Planning (or other relevant officer) does not result in a reduction in the terms identified in this report.

Voting: Unanimous

This report updates members of the planning committee on the Local Planning authority's Appeal performance over the stated period

The Development Management Manager presented a report, a copy of which had been circulated to each member and a copy of which appears at Appendix ‘E’ to these minutes in the Minute Book. The report provided an update to the Western Planning Committee on the Local Planning Authorities Appeal performance over the stated period.

The committee heard that from January to December 2025 there were 181 appeals and 31 were overturned.  In December 2025 6 out of the 11 submitted were allowed.

In relation to Matchams Lane the Committee heard that the appeal was dismissed but costs were awarded against the Council as the officer had considered matters which were not part of the proposal.  The Committee were reminded that they must only assess what is before them including in the proposal.

RESOLVED that The planning committee noted the contents of this report.