Agenda and minutes

To receive any apologies for absence from Members.

Apologies were received from Cllr J Clements.

To receive information on any changes in the membership of the Committee.

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 

Notification was received that Cllr M Gillett was substituting for Cllr J Clements.

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

Cllr M Le Poidevin declared in relation to item 6b she knew the objector from her ward, however she did not know he was objecting until he arrived or the contents of the objection. She did not feel that she was biased and It was noted that there was no objection to this. She spoke and voted on this item.

Cllr M Le Poidevin declared in relation to item 6d that her daughter works for Siemans Energy which is a completely separate legal entity from Siemans PLC. Cllr Le Poidevin said she did not think she had a pecuniary or any other interest in the application.  She spoke and voted on the item.

To confirm and sign as a correct record the minutes of the meeting held on 5 December 2024.

The minutes of the meeting held on 5 December 2024 were confirmed as an accurate record for signing by the Chair.

To receive any requests to speak on planning applications which the Planning Committee is considering at this meeting.

The deadline for the submission of requests to speak is 10.00am on Wednesday 15 January 2025 [10.00am of the working day before the meeting]. Requests should be submitted to Democratic Services using the contact details on the front of this agenda.

Further information about how public speaking is managed at meetings is contained in the Planning Committee Protocol for Public Speaking and Statements, a copy of which is included with this agenda sheet and is also published on the website on the following page:

https://democracy.bcpcouncil.gov.uk/mgCommitteeDetails.aspx?ID=614

Summary of speaking arrangements as follows:

Speaking at Planning Committee (in person or virtually):

·       There will be a maximum combined time of five minutes to speak in objection and up to two persons may speak within the five minutes.

·       There will be a further maximum combined time of five minutes to speak in support and up to two persons may speak within the five minutes.

·       No speaker may speak for more than half this time (two and a half minutes) UNLESS there are no other requests to speak received by the deadline OR it is with the agreement of the other speaker.

Anyone who has registered to speak by the deadline may, as an alternative to speaking/for use in default, submit a written statement to be read out on their behalf. This must be provided to Democratic Services by 10.00am of the working day before the meeting, must not exceed 450 words and will be treated as amounting to two and a half minutes of speaking time.

Please refer to the full Protocol document for further guidance.

Note: The public speaking procedure is separate from and is not intended to replicate or replace the procedure for submitting a written representation on a planning application to the Planning Offices during the consultation period.

The Chair advised that there were a number of requests to speak on applications before the Committee as detailed below.

To consider the planning applications as listed below.

See planning application reports circulated with the agenda, as updated by the agenda addendum sheet to be published one working day before the meeting.

Councillors are requested where possible to submit any technical questions on planning applications to the Case Officer at least 48 hours before the meeting to ensure this information can be provided at the meeting.

The running order in which planning applications will be considered will be as listed on this agenda sheet.

The Chair retains discretion to propose an amendment to the running order at the meeting if it is considered expedient to do so.

Members will appreciate that the copy drawings attached to planning application reports are reduced from the applicants’ original and detail, in some cases, may be difficult to read. To search for planning applications, the following link will take you to the main webpage where you can click on a tile (area) to search for an application.  The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Search-and-comment-on-applications/Search-and-comment-on-applications.aspx

Councillors are advised that if they wish to refer to specific drawings or plans which are not included in these papers, they should contact the Case Officer at least 48 hours before the meeting to ensure that these can be made available.

To view Local Plans, again, the following link will take you to the main webpage where you can click on a tile to view the local plan for that area. The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Planning-policy/Current-Local-Plans/Current-Local-Plan.aspx

The Committee considered planning application reports, copies of which had been circulated and which appear as Appendices A – E to these minutes in the Minute Book. A Committee Addendum Sheet was published on 15 January 2025 and appears as Appendix G to these minutes.

Canford Cliffs Ward

APP/19/00818/P 

Demolition of existing buildings and erection of 4 storey block comprising - Basement - parking, cycle and bin stores to serve residential development - Ground floor - boat yard cafe/restaurant and office (as part of the Sandbanks Yacht Company composite boat yard use) and estate agents office - First, 2nd and 3rd floors - 15 residential apartments (12 x 2 bed and 3 x 1 bed) 

Canford Cliffs Ward

APP/19/00818/P

Demolition of existing buildings and erection of 4 storey block comprising - Basement - parking, cycle and bin stores to serve residential development - Ground floor - boat yard cafe/restaurant and office (as part of the Sandbanks Yacht Company composite boat yard use) and estate agents office - First, 2nd and 3rd floors - 15 residential apartments (12 x 2 bed and 3 x 1 bed)

Public Representations

Objectors

v     Bill Soper

v     Robert Webb     

Applicant/Supporters

v     Ken Parke on behalf of the applicant

Ward Councillors

v    None registered

Resolved to REFUSE permission in accordance with the recommendation set out in the officer’s report.

Voting:  Unanimous

Cllr C Adams left the meeting after this item.

Newtown and Heatherlands ward

APP/24/01066/F

Demolition of existing bungalow and erection of three dwellings.

Newtown and Heatherlands Ward

APP/24/01066/F

Demolition of existing bungalow and erection of three dwellings.

Public Representations

Objectors

vPeter Smith

Applicant/Supporters

vGiles Moir – on behalf of the applicant

Ward Councillors

vCllr M Earl

Resolved to GRANT permission in accordance with the recommendation set out in the officer’s report, together with the additional conditions as identified in the addendum to the agenda subject to power being delegated to the Head of Planning (Operations) to determine the final wording of those additional condition(s).”

Voting:  For 5, Against 5 , Abstain 0

The Chair used her casting vote to grant the application.

Cllr M Gillett left at the end of this item.

Bearwood and Merley ward

APP/24/00637/F

Replacement roof on side extension; change of use of part of house and garden to Class E(b) (community coffee shop).

Bearwood and Merley Ward

APP/24/00637/F

Replacement roof on side extension; change of use of part of house and garden to Class E(b) (community coffee shop).

Public Representations

Objectors

vDavid Moss

vJanie Mahon

Applicant/Supporters

vJames Cain – on behalf of the applicant

vPippa Wheeler - applicant

Ward Councillors

vCllr R Burton

Resolved to REFUSE permission in accordance with the recommendation set out in the officer’s report.

Voting:  For 8 , Against 1 , Abstain 0

Cllr A Chapmanlaw and Cllr P Sidaway left the meeting at the end of this item.

Creekmoor Ward

APP/24/00811/F 

Demolition of existing buildings and structures and the redevelopment of land for flexible Class E (g) (ii & iii), B2, B8 Use Classes, ancillary office space, associated parking & servicing, landscaping, means of access & ancillary infrastructure. 

Creekmoor Ward

APP/24/00811/F

Demolition of existing buildings and structures and the redevelopment of land for flexible Class E (g) (ii & iii), B2, B8 Use Classes, ancillary office space, associated parking & servicing, landscaping, means of access & ancillary infrastructure.

Public Representations

Objectors

vNone registered

Applicant/Supporters

vJeremy Sharland - Applicant

Ward Councillors

vNone registered

The following are two of the most usual resolutions:

Resolved to GRANT permission in accordance with the recommendation set out in the officer’s report, as updated by the Committee Addendum published on 15.1.25, subject to power being delegated to the Head of Planning (Operations) to determine the final wording of those additional condition(s).

Voting:  Unanimous

Bearwood and Merley ward

7-2024-29113

Change of use of existing (Class C3) residential to (Class C4) HMO for 6 persons. 

Bearwood and Merley Ward

7-2024-29113

Change of use of existing (Class C3) residential to (Class C4) HMO for 6 persons.

Public Representations

Objectors

vNeil Mann

vKate Conlon

Applicant/Supporters

vToyin Fakorede - applicant

Ward Councillors

vNone registered

Resolved to GRANT permission in accordance with the recommendation set out in the officer’s report.

Voting:  For 6 , Against 1 , Abstain 0