Agenda

To receive any apologies for absence from Councillors.

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

To confirm as a correct record the minutes of the Ordinary Council meeting held on 15 September 2020 and the Extraordinary Council meeting held on 1 October 2020.

To receive any announcements from the Chairman.

To receive any public questions, statements or petitions submitted in accordance with the Constitution, which is available to view at the following link:

https://democracy.bcpcouncil.gov.uk/ieListMeetings.aspx?CommitteeID=151&Info=1&bcr=1

The deadline for the submission of a public question is 4 clear working days before the meeting.

The deadline for the submission of a public statement is midday the working day before the meeting.

The deadline for the submission of a petition is 10 working days before the meeting.

Please refer to the recommendations detailed below.

RECOMMENDED

The Committee agreed to

(a) In conjunction with the Cabinet member for Health and Adults recommend to Council that the Bill of Rights Charter for people with a Learning Disability is formally adopted by BCP Council.

RECOMMENDED that the final version of the Statement of Licensing Policy as amended by the Committee be adopted by Full Council.

Note – attached with the agenda is the proposed final version of the Policy.

RECOMMENDED that:-

(b) Cabinet recommend approval to full Council of the proposed programme outlined in Appendix A to utilise the £2.864M Pothole Fund award;

(d) Cabinet recommend approval to full Council for the proposed programme outlined in Appendix B to utilise the £4.184M Challenge Fund award

(e) Cabinet recommend approval to full Council for the capital allocation of £700k to Environmental Services.

RECOMMENDED that:-

(a) Cabinet approves submission of an Outline Business Case to the Environment Agency’s Large Projects Review Group (LPRG) to seek circa £12m Flood Defence Grant in Aid (FDGiA) to construct tidal flood defences from Poole Bridge to Hunger Hill. LPRG is provisionally booked for Oct 2020;

(b) Cabinet approves that BCP Council adopt the new flood defence assets and commit to fund future maintenance costs (estimated £303k over 85 years);

(c) Cabinet approves for BCP to underwrite the costs, identified in the OBC, for adaptation measures for future phases of construction within the business case – estimated at a total of £836k in years 2071 and 2105; and

(d) Delegate authority to the Director for Growth and Infrastructure in consultation with the Section 151 and Monitoring Officers to agree the terms of any funding and/or supplier agreement(s).

RECOMMENDED that Council:-

(a)          endorse the Western Gateway Rail Strategy; and

(b)          pursue the six route maps as identified in the Rail Strategy and support the development of any business cases or feasibility studies arising.

RECOMMENDED that Council:-

(a)           Approve the award of a contract modification to United Living to the value of £3.384m in order to deliver the removal of the current cladding system and installation of a new cladding system at Sterte Court, together with a budget of £0.25m for unexpected remediation works and a 5% project contingency allowance, and delegate authority to the Director for Housing to agree the detailed terms in liaison with the Section 151 Officer and Monitoring Officer and to enter into the relevant agreements;

(b)           Approve the waiver of the right to charge leaseholders the cost of the works which may otherwise be recoverable for the reasons set out in Appendix B;

(c)           Approve the budget virement of £3.816m within the HRA in order to support the delivery of the works;

(d)           Approve the delegation to the Section 151 Officer to finalise the details and authorise submission of a bid to the Ministry of Housing, Communities and Local Government (MHCLG) seeking government grant toward the replacement of the works.

RECOMMENDED that Council:-

(a)          Requests that the Audit and Governance Committee review the financial regulations and consider whether new provisions are required for larger scale budget management actions taken by officers; and 

(b)          Approve the revenue and capital virements as set out in paragraphs 32 and 109.

RECOMMENDED that Council:-

(a)          Notes the progress being made on the 3 stage process towards delivering the council’s ‘New Normal’ accommodation ambitions, specifically the BCP Council Civic Centre and associated customer services centres

(b)          Approves the decoupling of the service and civic elements of the Estates and Accommodation Project, and to establish a Member Working Group to inform future civic requirements to be delivered separate from the service accommodation phase of the project

(c)          Approves the project budget set out in Appendix 1 and delegates authority to the BCP Council Corporate management Board to approve expenditure from this budget to deliver the project

(d)          Approves the procurement approach for the delivery of the council’s ‘New Normal’ office requirements

(e)          Authorises the commencement of the procurement process and delegates authority to award contracts to the Chief Executive in consultation with the Leader and appropriate senior officers as appropriate, in accordance with delegated authorities and the council’s financial regulations

The Council is asked to consider and approve the review of the political balance of the Council, the allocation of seats on Committees to each political group and the appointment of Councillors on Committees following the change in administration and two resignations from the Poole People and All Group.

This report incorporates the recommendations of the Independent Remuneration Panel (IRP) on their review of the Members’ Scheme of Allowances for 2020/21.

The report was deferred for consideration from the meeting of Council in June 2020 by the Chairman of Council due to the Coronavirus pandemic.

Following the change of political administration a further review was commissioned and undertaken by the same IRP to consider the role of the Lead Members. This forms part of a supplementary report.

The full year impact of implementing the IRP recommendations is £141,900.

The Council is asked to consider and approve the schedule of meetings for the 2021-22 and 2022-23 municipal years and any associated issues.

A – Islamophobia Definition

The following motion submitted in accordance with Procedure Rule 12 of the Meeting Procedure Rules has been proposed by Councillor Drew Mellor and seconded by Councillor Chris Rigby:­

Further to the motion adopted in September 2019 that “That this Council unanimously, unequivocally and explicitly condemns prejudice and intolerance in all forms. We uphold, as is our moral and legal duty, the 9 protected characteristics of the 2010 Equality Act of age, disability, gender re-assignment, marriage and civil partnership, pregnancy and maternity, race, sex and religion or belief. There is no place in this Council, be it members or officers, for prejudice, discrimination or bigotry of any kind.

This Council resolves to:

a)    adopt the widely and nationally adopted definition of Islamophobia.

For Councillors information and ease of reference, set out below is the All Party Parliamentary Group definition of Islamophobia:

“Islamophobia is rooted in racism and is a type of racism that targets expressions of Muslimness or perceived Muslimness.”

b)    Ensure that all councillors and officers undertake regular race equality training, to include unconscious bias, to be reviewed by the Equality Action Commission.

c)    Provide an easily accessed route for any minority group with recognised characteristics to be similarly recognised by BCP Council.

B – Fireworks

The following motion submitted in accordance with Procedure Rule 12 of the Meeting Procedure Rules has been proposed by Councillor Lisa Lewis and seconded by Councillor Tony Trent:­

This Council resolves:

· to require all public firework displays within the local authority boundaries to be advertised in advance of the event, allowing residents to take precautions for their animals and vulnerable people

· to actively promote a public awareness campaign about the impact of fireworks on animal welfare and vulnerable people – including the precautions that can be taken to mitigate risks

· to write to the UK Government urging them to introduce legislation to limit the maximum noise level of fireworks to 90dB for those sold to the public for private displays

· to encourage local suppliers of fireworks to stock ‘quieter’ fireworks for public display.

C – Ban on Badger Cull on BCP Land

The following motion submitted in accordance with Procedure Rule 12 of the Meeting Procedure Rules has been proposed by Councillor Vikki Slade and seconded by Councillor Chris Rigby:­

Badger culling was piloted in England in 2013 as an attempt to reduce the devastation of Tuberculosis in cattle.  In Summer 2014, Borough of Poole passed a motion which banned the culling of Badgers on land owned by the council, whether it was managed directly or leased to others.  It does not appear that any of the other legacy councils in this area has passed such a motion

In 2015 the cull was formally extended to parts of Dorset and between 2016 and 2019 a further 39 areas of the country were included and earlier in 2020 an additional ten areas in the ‘High Risk and Edge’ areas will also become part of the area where the culling of badgers  ...  view the full agenda text for item 10.

The deadline for questions to be submitted to the Monitoring Officer is 16 November 2020.