Agenda and decisions

Cabinet - Wednesday, 28th September, 2022 10.15 am

Venue: Committee Room, First Floor, BCP Civic Centre Annex, St Stephen's Rd, Bournemouth BH2 6LL. View directions

Contact: Sarah Culwick (01202 817615)  Email: democratic.services@bcpcouncil.gov.uk

Media

Items
No. Item

2.

Declarations of Interests

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

3.

Confirmation of Minutes pdf icon PDF 403 KB

To confirm and sign as a correct record the minutes of the Meeting held on 7 September 2022.

4.

Public Issues

To receive any public questions, statements or petitions submitted in accordance with the Constitution. Further information on the requirements for submitting these is available to view at the following link:-

https://democracy.bcpcouncil.gov.uk/ieListMeetings.aspx?CommitteeID=151&Info=1&bcr=1

The deadline for the submission of public questions is ordinarily 4 clear working days before the meeting. However, due to the late publication of the report relating to item 6, the deadline for the submission of questions has been extended to 9am Tuesday 27 September 2022.

The deadline for the submission of a statement is midday the working day before the meeting.

The deadline for the submission of a petition is 10 working days before the meeting.

5.

Recommendations from the Overview and Scrutiny Board

To consider recommendations from the Overview and Scrutiny Board on items not otherwise included on the Cabinet Agenda.

6.

Finance Strategy Update Report

This report provides the first response to the recommendations of the Finance Update (including quarter one 2022/23 budget monitoring) report to Cabinet on 7 September 2022.

Most significantly it includes an update on the Financial Strategy and proposals to prudently position the council to deliver a balanced budget for 2023/24. 

Additional documents:

Decision:

RESOLVED that Cabinet: -

(a)        Acknowledges the progress made towards achieving a balanced budget for 2023/24 and the improved financial position for 2022/23 which is now expected to produce a surplus of £4.2m, excluding transformation costs; and

(b)        Agree that Cabinet be presented with a full report on the impact of the cost of living to its meeting on the 26 October 2022;

(c)        In advance of (b) Cabinet supports the proposed approach to reassessing the fees and charges levied by the Council.

It is RECOMMENDED that Council: -

(d)        Pending the presentation of new viable business cases, remove from the Capital Programme the debt commitments to the Winter Gardens and Cotlands developments; and

(e)        Release of earmarked reserves as set out in Appendix C.

Voting: Unanimous

Portfolio Holder: Leader of the Council

Reason

Cabinet in considering a Finance Update (including quarter one 2022/23 budget monitoring) report, at their meeting on the 7 September 2022, agreed to place an update on the financial strategy as a standing item on the Cabinet agenda until such time as there is a balanced budget for 2023/24.

In addition, as part of the same report, Cabinet agreed to bring forward to the 28 September Cabinet proposals to prudently position the council to deliver a balanced budget for 2023/24 from traditional local government financial management processes and revenue sources.

This report presents the first update on progress towards delivering a balanced budget for 2023/24.

 

7.

Bereavement Services business plan phase one update report and options appraisal for the future Poole Crematorium facility pdf icon PDF 314 KB

To provide a progress update on the delivery of Bereavement Services Business Plan 2020 - 2026.

This paper sets out an options appraisal, data and evidence for the future Poole Crematorium facility which is a non statutory service provision requirement for Local Authorities

The current provision contributes towards the Council’s income  supporting the Medium Term Financial Plan within the context of an increasingly competitive and changing market environment.

Additional documents:

Decision:

RESOLVED that: -

(a)          Cabinet recommends investment be built into the future capital programme for the provision of cremators to meet the needs of the whole BCP Community;

(b)         Cabinet commits to bringing forward the reinstatement of cremators at the Poole Crematorium facility, subject to a continuing review of demand, emerging green technologies and the preferred future location(s) and appropriate timeframe for this investment;

(c)          Cabinet requests a report detailing options for the replacement of cremator(s) be brought to Cabinet in the next 6 months, with the aim of working towards new cremator(s) being installed in the next 18 months;

(d)         Cabinet agrees to temporarily change the operating status of the Poole site as a ceremonial only venue pursuant to the Cremation (England and Wales) Regulations 2008 to include the publication of required notices and notification to the Secretary of State, until such time that the replacement of the Poole Cremators is confirmed; and

(e)          Cabinet agrees to the decommissioning of the existing cremating equipment in Poole in 2023-24.

Voting: Unanimous

Portfolio Holder: Portfolio Holder for Environment and Place

Reason

The recommendations of this report seek to ensure the future need for crematoria facilities in Bournemouth, Christchurch and Poole are met and that it complies with the necessary legal requirements.

 

8.

BCP Carers Strategy pdf icon PDF 162 KB

The BCP Carers Strategy (2022-2027) sets out 5 key strategic priorities to support carers and recognise the valuable contribution they make to our community. At least 39,000 people in Bournemouth, Christchurch and Poole are carers and they play a vital role in sustaining our health and social care system by enabling the people they care for to live safely in their own homes for longer.

The strategy has been shaped by the views and experiences of local carers and aims to support them to look after their own health and wellbeing, to enable them to stay in their caring roles and prevent, reduce, or delay the need for health and care services for the people they care for.

 

Additional documents:

Decision:

RESOLVED that Cabinet approves the BCP Carers Strategy contained in Appendix 1 to this Report

Voting: Unanimous

Portfolio Holder: Portfolio Holder for People and Homes

Reasons

The Strategy:

    (i)         Delivers support to carers to allow them to sustain their caring role and enable people to live safely in their own homes for longer, delaying, reducing, or preventing the need for health and social care services;

   (ii)         Meets the requirements of the Care Act (2014); and

 (iii)         Supports the priorities of the Corporate Strategy and Adult Social Care Strategy

9.

SEND Programme of Expansion - Broadstone Middle School pdf icon PDF 352 KB

The number of children and young people assessed as requiring a place at a specialist education provision in the BCP area has increased in recent years and this has increased expenditure on high needs. As part of the Council’s strategy to address growth and associated financial pressure, work is underway to implement a programme of expansion of specialist school places across the conurbation which will help provide local access to cost effective places and a reduction in the Council’s reliance on costly independent placements. As one in a number of schemes currently in development, it is planned that Broadstone Middle School run by the Castleman Academy Trust will expand the existing resource base to provide an additional eight resource base places for children with autism spectrum condition (ASC). The proposal is for the expansion of the existing resource base known locally as The Link, from 15 places to 23 places from September 2022.

 

This the recommended option and for which an approval for a budget as contained in Appendix 1 (Exempt) is necessary to provide an additional 8 places from September 2022. A temporary change in age range will provide continuity for existing children on roll. From September 2023/24 the resource base will offer a total of 23 places for children aged 9-13 years old.  The approved capital programme includes funding for the proposed scheme as part of a programme of SEND place expansion.

Additional documents:

Decision:

RESOLVED that Cabinet approve the capital budget as set out in the amended Appendix 1 (Exempt) to expand the existing resource base provision at Broadstone Middle School. The funding will provide a new Learning Resource Centre co-located on the existing school site.

Voting: Unanimous

Portfolio Holder: Council Priorities and Delivery

Reason

To review the capital funding necessary to provide eight additional places for pupils with special educational needs and disabilities (SEND) in the local area by expanding the resource base at Broadstone Middle School from 15 places to 23 places from September 2022. The additional places will be accommodated in a new Learning Resource Centre co-located on the existing school site. Places will be allocated by the Council under the SEND code of practice to children with an EHCP with ASC and a secondary need of speech, language and communication needs (SLCN) or social, emotional and mental health (SEMH) needs, specifically school phobia/anxiety. This forms part of the Council’s high-profile priority to expand the availability of specialist school places as part of the work necessary to achieve savings as part of the Council’s High Needs Block Deficit Recovery Plan.

10.

BCP Community Safety Partnership Strategy pdf icon PDF 153 KB

Pursuant to the Crime and Disorder Act 1998, the BCP Community Safety Partnership, known as Safer BCP (“the Partnership”) is required to produce and implement a Community Safety Strategy for reducing crime and anti-social behaviour, for combatting drug misuse, alcohol and other substances, and for reducing re-offending. As a statutory partner of the CSP, the Council is required to adopt the strategy.

This report summarises the Partnership’s Community Safety Strategy 2022 – 2025, including priorities, strategic principles, approach, objectives, and key performance indicators.

Additional documents:

Decision:

RECOMMENDED that Cabinet recommend this strategy for approval by Council.

RESOLVED that Cabinet authorises the Portfolio Holder for Community Safety and Regulatory Services to oversee and approve any recommended additional and minor amendments to the Strategy, in conjunction with Safer BCP.

Voting: Unanimous

Portfolio Holder: Community Safety and Regulatory Services

Reason

To endorse the Partnership’s Community Safety Strategy 2022 – 2025 and adopt it as BCP Community Safety Strategy.

11.

Urgent Decisions taken by the Chief Executive in accordance with the Constitution

The Chief Executive to report on any decisions taken under urgency provisions in accordance with the Constitution.

12.

Cabinet Forward Plan

To consider the latest version of the Cabinet Forward Plan for approval.

Additional documents: