Agenda

To receive any apologies for absence from Councillors.

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

To confirm and sign as a correct record the minutes of the Meeting held on 14 October 2025 and reconvened on the 3 November 2025.

To receive any announcements from the Chairman.

To receive any public questions, statements or petitions submitted in accordance with the Constitution. Further information on the requirements for submitting these is available to view at the following link: -

https://democracy.bcpcouncil.gov.uk/ieListMeetings.aspx?CommitteeID=151&Info=1&bcr=1

The deadline for the submission of public questions is mid-day Wednesday 3 December 2025 (mid-day, 3 clear working days before the meeting).

The deadline for the submission of a statement is mid-day Monday 8 December 2025 (mid-day the working day before the meeting).

The deadline for the submission of a petition is Tuesday 25 November 2025 (10 working days before the meeting).

RESOLVED that the Licensing Committee recommends a final version of the Hackney Carriage and Private Hire Driver, Vehicle and Operator Policies for adoption by Full Council on 9 December 2025.

RECOMMENDED that Council: -

(a)  note the recommendations of the Cross-Party Strategic Asset Disposal Working Group on 19 September 2025; and

(b)  approve to purchase the Farm Business Tenancy at Upton Park Farm, on such terms to be approved by the Director of Finance acting in his capacity as Corporate Property Officer, in consultation with the Portfolio Holder for Finance.

[PLEASE NOTE: Should the Council wish to discuss the detail of the confidential appendix at Appendix A the meeting will be required to move into Confidential (Exempt) Session].

RECOMMENDED that Council: -

(a)  approve the HRA Asset Management Plan at appendix 1;

(b)  approve the Baseline+ scenario for the HRA 30 Year Business Plan; and

(c)  note that adjustments to the HRA 30 Year Business plans will be made on an annual basis alongside annual HRA budget setting and reported to Cabinet and Council accordingly.

RECOMMENDED that Council: -

(a)  note the challenges being faced in managing BCP’s sea cliffs and chines, including the impacts of climate change and limited resources allocated to this in the recent past;

(b)support the immediate allocation of £1.446m from reserves to support responses to current cliff management issues and mitigate the lost income from commercial services on the seafront; and

(c)  delegate to the Director of Commercial Operations in consultation with the Chief Operations Officer and Portfolio Holder the allocations of the funding.

RECOMMENDED that Council Agree to tender an external provider to deliver a transformation project over three years with a total cost of £1.5 million funded by the flexible use of capital receipts to deliver service improvements and by the end of the project on-going savings in SEND school transport projected at £3 million (net of additional resource requirement).

[PLEASE NOTE: Should the Council wish to discuss the detail of the confidential appendix at Appendix 1, the meeting will be required to move into Confidential (Exempt) Session].

RECOMMENDED that Council approve the Youth Justice Plan 2025-2026.

RECOMMENDED that Council: -

(a)           notes the decision of the Cabinet meeting held 1 October 2025 and Council Meeting held 14 October 2025;

(b)           approves the Heads of Terms (HOTs) recommended by officers for the Leasehold disposal of two parcels of land at Kings Park to AFC Bournemouth (Option C); and

(c)           instructs BCP officers to agree the recommended HOTs with AFC Bournemouth, instruct BCP’s legal team accordingly and progress the two leases to completion.

[PLEASE NOTE: Should the Council wish to discuss the detail of the confidential appendices at Appendix A-G the meeting will be required to move into Confidential (Exempt) Session].

This report presents the consequential and supplementary provisions required to implement the establishment of new town councils for Broadstone, Poole, and Bournemouth, following the Council’s decision of 14 October 2025.

It outlines the arrangements necessary to ensure the new councils are legally compliant and operationally effective from 1 April 2026. Key recommendations include the formation of Shadow Councils from 1 January 2026 to oversee the recruitment of qualified clerks and address pre-implementation matters, and the agreement of anticipated precept amounts for each council, enabling sound financial planning.

The report details the limited transfer of assets, statutory requirements for allotments, and the continuation of certain services under Service Level Agreements to ensure continuity and mitigate risk. These measures are designed to provide a robust framework for the successful transition to new local governance arrangements and to support effective service delivery from inception.

The four-year term of Children’s Services Overview and Scrutiny Committee Co-opted Parent Governor Representatives (PGRs) came to an end resulting in Democratic Services commencing the process of recruiting two new PGRs (maintained schools) to sit as a Co-opted Members.

Following an election and in line with good practice, Council is asked to approve the appointment of the two successful nominees.

This is the annual report of the Statutory Scrutiny Officer on Overview and Scrutiny (O&S) activity within BCP Council for which there is an annual requirement to report to Council. This promotes visibility of the O&S function and Council ownership of activity and any improvements required. 

The annual report contains a summary and analysis of O&S activity during 2024-25, reflections on working practices and identified improvements to strengthen the O&S function.

This report was preceded by consultation on proposals with the O&S Board and Committees and comments raised by O&S members are summarised within this report.

The deadline for questions to be submitted to the Monitoring Officer is Monday 1 December 2025.

To consider any urgent decisions taken by the Chief Executive in accordance with the Constitution.