Agenda item

BCP Council Street Works Permit Scheme

BCP Council must bring into operation a Street Works Permit system in lieu of its existing noticing system. 

This report follows the Cabinet report in October and reports on the results of the consultation carried out with all statutory consultees, with recommendations of the permit conditions to be applied for the new BCP Council Street Works Permit Scheme, taking into consideration the responses received.

Decision:

RESOLVED that:-

(a)          Cabinet approve the conditions to be applied to the BCP Council Street Works Permit Scheme, as described in the attached document, Appendix 2;

(b)          Cabinet delegate authority to the Director of Legal and Democratic Services to make the necessary Legal Order to bring the permit scheme into operation. 

Voting: Unanimous

Portfolio Holder: Transport and Infrastructure

Reasons

DfT require all Local Authorities to introduce a Street Works Permit scheme by April 2020, or as soon as practicably possible thereafter; the approved permit conditions for such a scheme and necessary legal order are required to bring this into operation.

Minutes:

The Portfolio Holder for Transport and Infrastructure presented a report, a copy of which had been circulated to each Member and a copy of which appears as Appendix 'D' to these Minutes in the Minute Book.

Cabinet were requested to consider approval to bring into operation a Street Works Permit system in lieu of its existing noticing system. In relation to this Cabinet were informed that this report followed the Cabinet report in October and reports on the results of the consultation carried out with all the statutory consultees, with recommendations of the permit conditions to be applied for the new BCP Council Street Works Permit Scheme, taking into consideration the responses received.

In presenting the report the Portfolio Holder for Transport and Infrastructure advised that following discussion at the recent Overview and Scrutiny Board and queries raised that the table of charges had been circulated.

The Vice Chairman of the Overview and Scrutiny Board addressed Cabinet thanking the Portfolio Holder for the circulation of the fees and charges and informing Cabinet that at the recent meeting of the Overview and Scrutiny Board members had resolved that Cabinet be recommended to modify the street works permitting scheme to include a clause requiring that any works undertaken are subject to follow up inspection and a requirement to make good the road surface or footway to a sufficient standard, in order to ensure that this standard remains in place for an agreed period of time.

In relation to the above the Portfolio Holder advised that it would be difficult to have officers check on the holes are each works had been completed, as this would be very time consuming and labour intensive.  Further to this Cabinet were advised that works under 1.5m in depth had a 2 year guarantee, and works over 1.5m had a 3 year guarantee.

A Councillor addressed Cabinet stressing that there had been problems in the past with getting issues reported in time, and questioning whether it would be possible for an officer to complete a visual check whilst on their way to other jobs. Further to this the Councillor questioned whether if there is a list of all the works and when they run out of guarantee is an officer not checking these before the time period of the guarantee runs out?

The Leader highlighted the time, capacity and budget constraints of an officer visually checking each works following completion. In relation to this the Leader questioned whether Councillors could receive a list of permitted schemes once a month by ward, this would enable Ward Councillors to know when repairs were happening and to carry out the checks themselves whilst carrying out their ward work. In relation to this the Leader requested the Portfolio Holder explore this issue.

The Portfolio Holder advised that the department were currently going through a migration of systems but that officers had seemed positive that a retrospective list would be possible.

RESOLVED that:-

(a)          Cabinet approve the conditions to be applied to the BCP Council Street Works Permit Scheme, as described in the attached document, Appendix 2;

(b)          Cabinet delegate authority to the Director of Legal and Democratic Services to make the necessary Legal Order to bring the permit scheme into operation. 

Voting: Unanimous

Portfolio Holder: Transport and Infrastructure

Supporting documents: