Agenda item

Recommendations from Cabinet and Other Committees

Please refer to the recommendations detailed below.

Minutes:

6a - Cabinet 29 July 2020 - Minute no 203 – 2019/20 Financial Outturn Report

 

The Portfolio Holder for Finance presented the report on the 2019/20 Financial Outturn and proposed approval as set out on the agenda.  He outlined the outturn position explaining that the improved position had resulted in a surplus of £0.2m in the general fund revenue account when the contingency had been used.  The Portfolio Holder highlighted that in the first year the work of BCP Council had been delivered within the financial parameters set down by the shadow authority without the need to draw down on the Financial Resilience Reserve.  He reported on a number of movements since the third quarter due to the impact of Covid.  Councillors were asked to consider the recommendations relating to the capital virements as detailed in the report.

 

The recommendations arising from the meeting of the Cabinet held on 29 July 2020 relating to the above were approved.

 

Voting: Unanimous.

 

6b - Cabinet 29 July 2020 - Minute No 204 - Adoption of the Statement of Community Involvement

 

The Portfolio Holder for Strategic Planning presented the report on the adoption of the Statement of Community Involvement and proposed approval of the recommendations as set out on the agenda.  She explained that the document replaced the legacy documents and highlighted the consultation undertaken.  The Council was advised that since Cabinet agreed the content of the draft SCI an amendment had been made to the Town and Country Planning (General Permitted Development) Order 2015 that needed to be reflected in the SCI Section 3 (Table 1 relating to prior approval as detailed on the agenda.

 

Councillor David Kelsey moved the following amendment seconded by Councillor Ann Stribley:

 

That the following be added to recommendation (a)

 

subject to the additional requirement to send letters by post to neighbouring properties surrounding application sites.

 

The Portfolio Holder for Strategic Planning responded to the proposed amendment indicating her surprise in view of previous discussions and comments made previously by the Overview and Scrutiny Board. 

 

Councillors discussed and commented on the timing of the amendment, the implications, wording, role of ward councillors, ensuring that residents were aware of planning applications and cost implications. In response to a question on the assessment of the financial implications of the amendment the Chief Executive reported that the financial implications were set out in the report and explained that if the amendment was passed it would have to be referred back to Cabinet to identify the source of funding.

 

The Portfolio Holder for Strategic Planning reported that currently letters were not being sent out in Bournemouth. She highlighted that if letters were sent out across Bournemouth, Christchurch and Poole the costs would be considerably more than £80k and this has not been considered.  She explained that the Council was meeting its statutory requirement by what she had proposed.

 

A Councillor referred to the impact of Covid-19 and that he was under the impression that the digital channel would have progressed further than it had.  He commented on the cost implications of potentially £30k and the need to keep residents informed.  A Portfolio Holder referred to the need to progress the digital agenda.

 

Councillor Rigby suggested that the amendment should include additional wording namely “during the time of Covid-19”. Councillor David Kelsey confirmed that he would include the additional wording in his amendment and referred to the annual review of the Statement of Community Involvement. 

 

Councillors then voted on the following amendment:

 

That the following be added to recommendation (a)

 

subject to the additional requirement to send letters by post to neighbouring properties surrounding application sites during the time of Covid-19.

 

Voting: For – 54, Against – 1, Abstentions – 19

 

The amendment was carried.

 

In discussing the substantive motion a Councillor sought clarification on  how Parish Councils would be notified of applications.  The Portfolio Holder for Strategic Planning reported that Parish Councils would be notified, and this was referenced in Appendix 2 on page 109 specific consultation bodies. 

 

The Leader of the Council asked if the Portfolio Holder for Strategic Planning could feedback to officers that the flowchart on page 103 would be really helpful to include on the front page of the website with an addition  between the yellow box publicising applications and the blue box on officer assessment with an arrow feeding in referencing the public and ward councillors.  She highlighted that this would be useful for the Public in understanding the process.

 

The following substantive motion was carried:

 

That:

 

(a) the revised Statement of Community Involvement (Appendix 1) be adopted by Full Council subject to the additional requirement to send letters by post to neighbouring properties surrounding application sites during the time of Covid-19;

 

(b) prior to publication of the SCI, authority be delegated to the Director for Growth & Infrastructure in liaison with the Portfolio Holder for Strategic Planning to make any further minor textual changes;

 

(c) A review of the Statement of Community Involvement be undertaken within 1 year of adoption to assess and monitor its effectiveness; and

 

(d) SCI Section 3 (Table 1) be amended with the addition of:

 

Development Type

 

 

 

Certain applications for Permitted Development requiring Prior Approval as defined by the Town and Country Planning (General Permitted Development) Order 2015 as amended

 

How BCP Council will meet statutory requirements

 

*Notify each adjoining owner or occupier about a proposed development by serving on them a notice where required by the Town and Country Planning (General Permitted Development) Order 2015 as amended.

 


Voting: Unanimous

 

6c - Cabinet 29 July 2020 - Minute No 207 - Housing Scheme at Cabbage Patch, St Stephens Road

 

The Portfolio Holder for Housing presented the report on the Housing Scheme at the Cabbage Patch, St Stephens Road and proposed approval of the recommendations as set out on the agenda.  He outlined the detail of the project comprising of 11 units, the eco standards, the funding arrangements and the consultation through the Overview and Scrutiny Board.

 

A Councillor took the opportunity to highlight his support for the project.

 

The recommendations arising from the meeting of the Cabinet held on 29 July 2020 relating to the above were approved.

 

Voting – Unanimous.

 

6d - Cabinet 29 July 2020 - Minute No 208 - Youth Justice Plan 2020-21

 

The Portfolio Holder for Children’s and Families presented the report on the Youth Justice Plan 2020-21 and proposed approval of the recommendations as set out on the agenda. She advised Councillors that this was a statutory plan and the service was Pan Dorset.  Councillors were informed that the production of the Plan had been delayed due to Covid Lockdown so action to support the priorities and the plan were well underway.  The Portfolio Holder reported that she welcomed the latest results of the plan as one of the Council’s priorities was to offer the best support to our young people to help prevent and reduce the numbers committing offences locally.  The Plan helps us to identify and fully understand the issues so that the Council can work with young people to fully support them. The Portfolio Holder reported that the Plan has also been considered by the Overview and Scrutiny Committee.

 

A Councillor reported that in areas where there were youth facilities the level of crime was lower, and this should be understood and recorded. Other Councillors highlighted the benefit of youth facilities throughout BCP Council the safeguarding team and welcomed the improvements in the key indicators.  The Leader of the Council indicated that it was important to reflect on where additional funding was coming from and referenced page 183.  She reported that the Council had continued to invest in the services and asked the Portfolio Holder to continue to lobby partners about the importance of everyone supporting these young people and to encourage our partners to take this seriously to get the youth justice agenda right as this has an impact on residents and life chances for young people.  A Councillor referred to the time and funding for the speech and language therapist and asked if this could be ongoing.

 

The Portfolio Holder referred to the value of youth facilities and how the youth offending board recognised the benefit of a speech and language therapist and led in this field.

 

The recommendations arising from the meeting of the Cabinet held on 29 July 2020 relating to the above were approved.

 

Voting – unanimous

 

6e - Cabinet 9 September 2020 - recommendations – Disposal of Broadwaters site, Wick Lane, Bournemouth (change in sale in price)

 

The Chairman reported that there was one recommendation from the Cabinet meeting held on 9 September on the Disposal of Broadwaters site, Wick Lane, Bournemouth (change in sale price).  He reported that this item was exempt.  No Councillors indicated that they wished to speak on the detail of the item.

 

The Leader of the Council presented the report on the above item and proposed approval of the recommendations as set out in the exempt report.

 

The recommendations arising from the meeting of the Cabinet held on 9 September 2020 relating to the above were approved 

 

Voting – agreed

 

Councillor Diana Butler voted against the recommendation.

 

Supporting documents: