Tuesday, 15th September, 2020 7.00 pm

Venue: Virtual Meeting

Contact: Democratic Services  Email:


No. Item



To receive any apologies for absence from Councillors.


Declarations of Interests

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.


Confirmation of Minutes pdf icon PDF 362 KB

To confirm and sign as a correct record the minutes of the adjourned Annual Council meeting and Ordinary Council meeting held on 7 July 2020.

Additional documents:


Announcements and Introductions from the Chairman

To receive any announcements from the Chairman.


Public Issues pdf icon PDF 807 KB

To receive any public questions, statements or petitions submitted in accordance with the Constitution.


Recommendations from Cabinet and Other Committees

Please refer to the recommendations detailed below.


Cabinet 29 July 2020 - Minute No 203 - 2019/20 Financial Outturn Report pdf icon PDF 1001 KB

RECOMMENDED that Council:- (c) agree the capital virements in paragraph 85 of the report.

Additional documents:


Cabinet 29 July 2020 - Minute No 204 - Adoption of the Statement of Community Involvement pdf icon PDF 166 KB



(a) the revised Statement of Community Involvement (Appendix 1) and recommends adoption by Full Council;


(b) prior to publication of the SCI, authority be delegated to the Director for Growth & Infrastructure in liaison with the Portfolio Holder for Strategic Planning to make any further minor textual changes; and


(c) A review of the Statement of Community Involvement be undertaken within 1 year of adoption to assess and monitor its effectiveness.


The Council is also asked to consider the following:

Since Cabinet agreed the content of the draft SCI an amendment has been made to the Town and Country Planning (General Permitted Development) Order 2015 that needs to be reflected in the SCI. The following amendment to the SCI is therefore recommended to Council:

Amend SCI Section 3 (Table 1) with the addition of:

Development Type




Certain applications for Permitted Development requiring Prior Approval as defined by the Town and Country Planning (General Permitted Development) Order 2015 as amended


How BCP Council will meet statutory requirements


*Notify each adjoining owner or occupier about a proposed development by serving on them a notice where required by the Town and Country Planning (General Permitted Development) Order 2015 as amended.


Please note that Appendix 1 – Statement of Community Involvement has been updated to take account of further amendments following the Overview and Scrutiny Board and Cabinet.


Additional documents:


Cabinet 29 July 2020 - Minute No 207 - Housing Scheme at Cabbage Patch St Stephens Road pdf icon PDF 306 KB



1. the proposed £2.369m housing scheme be approved for progression to Council for subsequent approval request:


a. Approval to tender, commencement and completion of build subject to the conditions set out in the Financial Strategy and authorises the Corporate Director for Environment and Community to approve necessary appropriations and contractual and legal agreements in consultation with the Monitoring Officer and Chief Finance Officer.


b. Approve the financial strategy for the scheme as set out in paragraphs 30 to 52 with specific approval for:


i) The appropriation of land from the General Fund to the Housing Revenue Account (HRA) to enable the development of the Council housing valued at £350k.


ii) £815k of prudential borrowing to be repaid over 50 years used to finance the Housing Revenue Account (HRA) social rented homes.


iii) The capping of rental income to Social Rent levels.


c. the Section 151 Officer be authorised in consultation with the Portfolio Holder for Finance to determine the detailed funding arrangements.


d. the Corporate Property Officer be authorised in consultation with the Monitoring Officer to agree the detailed contract provisions and to approve entry into the final form agreements.

Additional documents:


Cabinet 29 July 2020 - Minute No 208 - Youth Justice Plan 2020-21 pdf icon PDF 138 KB

RECOMMENDED that the Youth Justice Plan be forwarded to Full Council for approval.

Additional documents:


Cabinet 9 September 2020 - recommendations

Councillors are asked to refer to the Cabinet agenda and reports for the meeting on 9 September 2020.  Any recommendations from that meeting will be circulated and published by 11 September 2020.

Additional documents:


Decisions taken by the Chief Executive in accordance with the urgency powers pdf icon PDF 155 KB

The Council is advised of the following decisions taken by the Chief Executive in accordance with the relevant urgency powers:


(a)           Appointment of interim Corporate Director for Children’s Services (DCS)

(b)           Appointment of Interim Director Law & Governance and Monitoring Officer


The Council is asked to ratify the decisions taken by the Chief Executive to appoint the above officers circulated with the agenda.



Additional documents:


Local Outbreak Management Plan - delegated powers pdf icon PDF 686 KB

BCP Council published its Local Outbreak Management Plan on 30 June 2020. This report sets out how the Council will respond to significant outbreaks, and or increasing COVID-19 infection rates in our communities. Councils have local powers available to them under the coronavirus health protection regulations, to support prompt public health action. This paper updates Councillors on the Local Outbreak Management Plan and recommends powers are delegated to the Chief Executive, as advised by the Director of Public Health.


Review of the Political Balance of the Council and the allocation of seats on Committees pdf icon PDF 220 KB

The Council is asked to consider and approve the review of the political balance of the Council, the allocation of seats on Committees to each political group and the appointment of Councillors to Committees.


Review of Article 15 - Covid-19 Interim Decision-Making Arrangements pdf icon PDF 240 KB

The Council adopted, under urgency provisions, an Article for the Constitution which enabled effective and transparent decision-making to continue during the Covid-19 crisis, including provisions relating to the holding of virtual meetings. The Article included provisions for review and indicated that, in any event, the Article would be reviewed by the end of September 2020.


This report therefore seeks Council’s approval for a revision to this Article in light of working practices and latest guidance. The report outlines options for conducting meetings of the council during the pandemic and recommends that virtual meetings should continue.

Additional documents:


Report under Section 5 of the Local Government and Housing Act 1989 pdf icon PDF 139 KB

The Report provides information on a minor omission to make available for public inspection the draft Annual Governance Statement in June 2019. It is presented to the Council for information only as changes were made to the relevant processes in 2019 when the omission came to light and the omission is unlikely to recur.


Notice of Motions in accordance with Procedure Rule 12 and 14.2

The following motion submitted in accordance with Procedure Rule 12 and 14.2 of the Meeting Procedure Rules and signed by the requisite number of Councillors has been proposed by Councillor Drew Mellor and seconded by Councillor Philip Broadhead:­-


“In recent weeks, a number of decisions have been taken by the BCP Council Administration without proper consultation with the residents and businesses who will be affected. Ward Councillors were only consulted or informed, once plans were set to be implemented.  This has resulted in a high level of public frustration and mistrust.


It is clear that the “Unity Alliance” administration is making decisions and plans without due regard to resident, business, visitor or councillor comment or suggestions.


This Council therefore has no confidence in the current administration to deliver for the residents of Bournemouth, Christchurch and Poole and seeks the removal from office of its Leader.”



Questions from Councillors

The deadline for questions to be submitted to the Monitoring Officer is 7 September 2020.