Agenda and minutes

To receive any apologies for absence from Members.

No apologies for absence were received.

To receive information on any changes in the membership of the Committee.

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 

There were no substitute members.

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

In relation to items 6d and 6e Cllr D Mellor disclosed for transparency that he is the Chair of trustees for Stormbroke Charity and a governor of Bishop Aldhelm’s school. Cllr D Mellor explained that both had received funding from the Talbot Village Trust.

In relation to items 6d and 6e Cllr S McCormack disclosed that he is a trustee of the Somerford ARC Community Centre which has received funding from the Talbot Village Trust. Cllr S McCormack confirmed he would exclude himself from participating in items 6d and 6e.

In relation to items 6d and 6e Cllr T Trent disclosed that he is a trustee of an organisation that had received funding from the Talbot Village Trust. Cllr T Trent confirmed that he would exclude himself from participating in items 6d and 6e.

To confirm and sign as a correct record the minutes of the Meeting held on 30 April 2020.

The minutes of the meeting held on 30 April 2020 were confirmed and

signed as an accurate record.

To receive any written statements from objectors and applicants/supporters on planning applications which the Planning Committee is considering at this virtual meeting where they would normally submit a request to attend and speak at a physical meeting.

This procedure is separate from and is not intended to replicate or replace the procedure for submitting a written representation on a planning application to the Planning Offices during the consultation period.

The deadline for the submission of written statements is 12 noon on Wednesday 20 May 2020. Written statements should be emailed to Democratic Services using the contact details on the front of this agenda.

Written statements will be collated and published as soon as possible after 12noon on Wednesday 20 May and will be available on the Council’s website at the following address:

https://democracy.bcpcouncil.gov.uk/ieListDocuments.aspx?CId=290&MId=4392&Ver=4

Article 16: Covid-19 Interim Decision Making Arrangements

The arrangements for public issues to be received at this meeting have been made in accordance with Article 16 of the Council’s Constitution, a copy of which is available on the Council’s website at the following address:

https://democracy.bcpcouncil.gov.uk/ieListDocuments.aspx?CId=151&MId=4523&Ver=4&Info=1

Note: The Chairman has agreed in advance to exercise discretion in permitting Ward Councillors to attend and speak at this meeting prior to the adoption of the formal Protocol for Public Statements at Planning Committee.

There were a number of written statements received from members of the public, applicants and their representatives, and Ward Councillors, which were confirmed as received as each application was considered.

Furthermore,the Chairman exercised his discretion to allow Ward Councillors to attend and speak. Several Ward Councillors made verbal statements, as follows:

Cllr M Brooke – Item 6c

Cllr K Rampton - Item 6d/6e

Cllr P Broadhead – Item 6d/6e

Cllr M Greene – Item 6f

To consider the planning applications as listed below.

See planning application reports circulated at 6a-6f, as updated by the agenda addendum sheet to be published on 20 May 2020.

Councillors are requested where possible to submit questions on planning applications to the Case Officer at least 48 hours before the meeting to ensure this information can be provided at the meeting.

The running order in which planning applications will be considered will be as listed on this agenda sheet.

The Chairman retains discretion to propose an amendment to the running order at the meeting if it is considered expedient to do so.

Members will appreciate that the copy drawings attached to planning application reports are reduced from the applicants’ original and detail, in some cases, may be difficult to read. The submitted drawings can be viewed by using the relevant planning register for this meeting, online at:

https://planning.christchurchandeastdorset.gov.uk/search.aspx?auth=1&AspxAutoDetectCookieSupport=1

https://www.bournemouth.gov.uk/planningbuilding/CurrentPlanningApplications/PlanningApplicationRegister.aspx

https://www.poole.gov.uk/planning-and-building-control/planning/planning-applications/find-a-planning-application/

Councillors are advised that if they wish to refer to specific drawings or plans which are not included in these papers, they should contact the Case Officer at least 48 hours before the meeting to ensure that these can be made available.

Development Plans for the BCP Council area are available to view online at:

https://www.bournemouth.gov.uk/planningbuilding/PlanningPolicy/Local-Plan-Documents/Local-Plan-Documents.aspx

https://www.poole.gov.uk/planning-and-building-control/planning-policy-and-guidance/

https://www.christchurch.gov.uk/planning-buildings-land/planning-policy/christchurch/christchurch-borough-council-local-plan.aspx

The Committee considered planning application reports, copies of which

had been circulated and which appear as Appendices A – F to these

minutes in the Minute Book. Further to this the Committee received an

update sheet in relation to the applications, a copy of which had been

circulated and appears as Appendix G to these minutes in the Minute Book.

The Committee considered the planning applications as set out in Minutes 156 – 162 below.

(Christchurch Town)

8/20/0079/HOU

To replace existing roof lights with dormers to front and rear. To erect conservatory to rear.

(Christchurch Town)

8/20/0079/HOU

To replace existing roof lights with dormers to front and rear. To erect conservatory to rear.

Written representations received:

Ø   IN OBJECTION –

R Deeming

T Lane

P Fenning

Ø   IN SUPPORT –

None received

Ø   WARD COUNCILLOR –

Cllr M Cox

Verbal Representations received:

Ø   WARD COUNCILLOR:

 None

During the debate an alternative Motion to refuse Planning Permission was LOST.

Voting:

For – 4          Against – 8              Abstain – 2

RESOLVED that the application be granted Planning Permission in line with recommendation as set out in the report with condition 3 amended as follows; The materials and finishes to be employed on the external faces of the development, hereby permitted, shall match those of the existing building unless otherwise first agreed in writing by the Local Planning Authority. Reason: To ensure satisfactory visual relationship of the new development to the existing.

For – 9            Against – 4           Abstain – 1

NOTE:

One Councillor did not vote due to technical difficulties.

Cllr P Hall requested that his vote Against the resolution be recorded.

(Christchurch Town)

8/20/0046/HOU 

Construct Bin Storage at the front of Property (Retrospective) 

(Christchurch Town)

8/20/0046/HOU

Construct Bin Storage at the front of Property (Retrospective)

Written Representations received:

Ø   IN OBJECTION -

K Beresford

C Martin

Ø   IN SUPPORT -

A King

Ø   WARD COUNCILLOR:

 None

RESOLVED that: the Application be granted Planning Permission in line with recommendation as set out in the report.

For – 9             Against – 5           Abstain – 0

NOTE: One Councillor did not vote due to technical difficulties.

Cllr P Hall requested that his vote Against the resolution be recorded.

(Broadstone)

APP/19/00414/P 

Major Outline application for the erection of 33 apartments together with associated access and parking.

(Broadstone)

APP/19/00414/P

Major Outline application for the erection of 33 apartments together with associated access and parking.

Written Representations received:

Ø   IN OBJECTION -

None

Ø   IN SUPPORT -

R Chapman

G Moir

Ø   WARD COUNCILLOR:

 None

Verbal Representations received:

Ø   WARD COUNCILLOR:

 None

RESOLVED thatthe application be granted Planning Permission in line with recommendation as set out in the report.

For – 11             Against – 4           Abstain – 0

(Talbot and Branksome Woods)

APP/20/00095/F

Conversion of agricultural barn to digital exchange building including alterations to form three doorways. 

(Talbot and Branksome Woods)

APP/20/00095/F

Conversion of agricultural barn to digital exchange building including alterations to form three doorways.

Written Representations received:

Ø   IN OBJECTION:

A Barraclough

K Lingane

M Gardner

N Dobbs

S Coltman and the Talbot Woods Residents Association

G Tuffin and the Talbot Village Residents Association/Neighbourhood Watch

Ø   IN SUPPORT:

J Gibson-Fleming

G Fong

T Harris

S Trueick

Ø   WARD COUNCILLOR:

Cllr R Maidment (Neighbouring Ward)

Verbal Representations received:

Ø   WARD COUNCILLOR:

Cllr K Rampton

Cllr P Broadhead

RESOLVED that the application be granted Planning Permission in line with recommendation as set out in the report.

For – 9            Against – 2           Abstain - 0

NOTE: Cllrs S McCormack and T Trent did not participate during the item as per their declarations of interest earlier.

Two Councillors did not vote due to technical difficulties.

The Chairman experienced technical difficulties during the main body of the item and therefore did not take any further involvement following this. Cllr D Kelsey was nominated as Chair of for the remainder of the item, as both the Chair and Vice-Chair had excluded themselves for the item.

(Talbot and Branksome Woods)

APP/19/00949/F 

Temporary Use of part of Plot W for contractor car parking for a period of 15 months. Works to erect fencing and lighting.

(Talbot and Branksome Woods)

APP/19/00949/F

Temporary Use of part of Plot W for contractor car parking for a period of 15 months. Works to erect fencing and lighting.

Written Representations received:

Ø   IN OBJECTION:

H Bateman

K Lingane

Mr and Mrs Odell

N Dobbs

S Ricketts

Ø   IN SUPPORT:

M McFarland

Ø   WARD COUNCILLOR:

None

Verbal Representations received:

Ø   WARD COUNCILLOR:

Cllr K Rampton

Cllr P Broadhead

During the debate a Motion to grant Planning Permission was LOST.

RESOLVED that: the application be refused Planning Permission due to environmental concerns and the development’s effect on neighbours, such as: noise, light and disturbance, as per policies PP21 and PP32.

For – 8           Against – 5           Abstain - 0

NOTE: Cllrs S McCormack and T Trent did not participate during the item as per their declarations of interest.

Cllr T Johnson requested that his vote against the resolution be recorded.

(Bournemouth Central)

7-2020-1273-BB

Minor material amendment to remove conditions a and b of 7-2017-1273-AY, vary conditions c, 1 and 18 of 7-2017-1273-AY, and condition 2 of 7-2019-1273-BA, to include additional flats, reduction to basement structure and associated alterations to car park, changes to landscaping, redistribution of leisure space, reduction in size of the convenience store and office space, reduction in residential parking spaces and elevation changes. (Outline Planning Application for demolition of existing buildings & construction of a mixed use scheme; comprising residential apartments (use class C3) in buildings between 3 storeys & 15 storeys, leisure (use class D2), convenience retail (use class A1), restaurant/cafe (use class A3), mixed use restaurant/bar (use class A3/A4), offices (use class B1), associated servicing & loading areas, public car parking, private car parking, public open space, public realm enhancements & associated engineering works. Proposal affects a public right of way.)

(Bournemouth Central)

7-2020-1273-BB

Minor material amendment to remove conditions a and b of 7-2017-1273-AY, vary conditions c, 1 and 18 of 7-2017-1273-AY, and condition 2 of 7-2019-1273-BA, to include additional flats, reduction to basement structure and associated alterations to car park, changes to landscaping, redistribution of leisure space, reduction in size of the convenience store and office space, reduction in residential parking spaces and elevation changes. (Outline Planning Application for demolition of existing buildings & construction of a mixed use scheme; comprising residential apartments (use class C3) in buildings between 3 storeys & 15 storeys, leisure (use class D2), convenience retail (use class A1), restaurant/cafe (use class A3), mixed use restaurant/bar (use class A3/A4), offices (use class B1), associated servicing & loading areas, public car parking, private car parking, public open space, public realm enhancements & associated engineering works. Proposal affects a public right of way.)

Written Representations received:

Ø   IN OBJECTION:

None

Ø   IN SUPPORT:

P Lamb

R Mears               

Ø   WARD COUNCILLORS:

None

Verbal Representations received:

Ø   WARD COUNCILLOR:

Cllr M Greene

RESOLVED that the application be granted Planning Permission in line with the recommendation as set out in the report.

For – 5            Against – 4           Abstain – 4

Note: Cllrs D Mellor and P Hall left the meeting before item 6f.

To provide an update on the planning applications at Reid Steel, Reid Street, Christchurch & 88 Glenville Road, Christchurch and to seek approval for extending the time for completing the s106 agreements.  

App. No. 8/18/3532/OUT

App. No. 8/19/1282/FUL

The Committee were asked to consider an update on the planning applications at Reid Steel, Reid Street, Christchurch & 88 Glenville Road, Christchurch and to give approval for extending the time for completing the s106 agreements. 

App. No. 8/18/3532/OUT

App. No. 8/19/1282/FUL                                                

RESOLVED that:-  an extension to complete the s106 agreement in respect of App. No. 8/18/3532/OUT until 31 March 2021 be approved and; a retrospective extension to the completion of the S106 agreement until 31 May 2020 to allow the issuing of the permission for App. No. 8/19/1282/FUL within that time limit also be approved.

Voting: Unanimous.

The Committee is asked to consider and agree the attached Protocol for Public Statements at Planning Committee as proposed, or make such amendments as the Committee considers appropriate.

The Protocol has been drafted in response to the following provision in section 10 of Article 16: Covid-19 Interim Decision Making Arrangements:

“The Planning Committee Protocol for Public Speaking shall not apply during the Interim Period and the provisions of this Article shall apply to statements and representations to be made at Planning Committee by members of the public, applicants and ward councillors. It is recognised that due to its quasi-judicial role in determining planning applications the Planning Committee will need to have particular regard to representations made by members of the public, applicants and ward councillors and the Committee shall have authority to agree further specific procedures in due course to supplement those provided for in this Article. For the avoidance of doubt the deadline for submission of statements and representations in respect of matters before the Planning Committee is 12:00 noon the day before the meeting. This deadline may be changed should the Planning Committee agree further specific procedures as referenced in this paragraph.”

The Committee considered the Protocol for Public Statements at Planning Committee, with the recommendation being to agree as proposed and to make such amendments as was considered appropriate.

RESOLVED that the Protocol for Public Statements at Planning Committee be agreed as proposed.

Voting: Unanimous.