Agenda and draft minutes

To receive any apologies for absence from Members.

Apologies were received from Cllr S Bull, Cllr P Hall and Cllr S McCormack.

To receive information on any changes in the membership of the Committee.

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 

Cllr B Lawtion substituted for Cllr P Hall and Cllr L Dedman substituted for Cllr S McCormack.

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

Cllr G Farquhar declared that for item 6a he was pre-determined.

Cllr T Trent declared, for transparency, that he knew two of the people that had submitted written representations for item 6a, however he was not pre-determined on this item.

Cllr M Davies declared that for item 6a he was pre-determined and wished to address the Committee as Ward Councillor. Therefore he would remove himself from the Committee for the item and would remove himself from the meeting room once the public issues section of the item had been complete.

To confirm and sign as a correct record the minutes of the Meeting held on 17 February 2022.

The minutes of the meeting on 17 February 2022 were agreed as a correct and accurate record for signing.

To receive any requests to speak on planning applications which the Planning Committee is considering at this meeting.

The deadline for the submission of requests to speak is 12 noon one day before the meeting. Requests should be submitted to Democratic Services using the contact details on the front of this agenda.

Further information about how public speaking is managed at meetings is contained in the Planning Committee Protocol for Public Speaking and Statements, a copy of which is included with this agenda sheet and is also published on the website on the following page:

https://democracy.bcpcouncil.gov.uk/mgCommitteeDetails.aspx?ID=290

Part A of the Protocol will apply to this meeting of the Planning Committee, summarised as follows:

Speaking at Planning Committee (in person or virtually*):

• There will be a maximum combined time of five minutes to speak in objection and up to two persons may speak within the five minutes.
• There will be a further maximum combined time of five minutes to speak in support and up to two persons may speak within the five minutes.
• No speaker may speak for more than half this time (two and a half minutes) UNLESS there are no other requests to speak received by the deadline OR it is with the agreement of the other speaker.

*The Chairman has agreed to exercise his discretion to enable speakers to join the meeting remotely on MS Teams if preferred. For further information please contact Democratic Services.

Submitting a statement to Planning Committee as an alternative to speaking:

• Anyone who has registered to speak by the deadline may, as an alternative to attending/speaking in person or virtually, submit a written statement to be read out on their behalf.
• Statements must be provided to Democratic Services by 12noon one day before the meeting.
• A statement must not exceed 450 words (and will be treated as amounting to two and a half minutes of speaking time).

For Agenda Item 6a ONLY – Southbourne Crossroads Car Park:

The Chairman has agreed to exercise his discretion to amend the above arrangements for this application, to extend the speaking times from five to FIFTEEN minutes and the number of speakers from two to SIX speakers.

Please refer to the full Protocol document for further guidance.

Note: The public speaking procedure is separate from and is not intended to replicate or replace the procedure for submitting a written representation on a planning application to the Planning Offices during the consultation period.

There were a number of requests to speak and written statements to be read out on planning applications considered by the Planning Committee.

The Chairman exercised his discretion as permitted by the Protocol for Speaking/Statements to allow those who wished to address the committee directly, to do so virtually via Microsoft Teams if they preferred.

For agenda item 6a only, the Chairman agreed to exercise his discretion to amend the arrangements and extend the speaking times from five to fifteen minutes and the number of speakers from two to six speakers.

To consider the planning applications as listed below.

See planning application reports circulated at 6a-6d as updated by the agenda addendum sheet to be published on 16 March 2022.

Councillors are requested where possible to submit any technical questions on planning applications to the Case Officer at least 48 hours before the meeting to ensure this information can be provided at the meeting.

The running order in which planning applications will be considered will be as listed on this agenda sheet.

The Chairman retains discretion to propose an amendment to the running order at the meeting if it is considered expedient to do so.

Members will appreciate that the copy drawings attached to planning application reports are reduced from the applicants’ original and detail, in some cases, may be difficult to read. To search for planning applications, the following link will take you to the main webpage where you can click on a tile (area) to search for an application.  The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Search-and-comment-on-applications/Search-and-comment-on-applications.aspx

Councillors are advised that if they wish to refer to specific drawings or plans which are not included in these papers, they should contact the Case Officer at least 48 hours before the meeting to ensure that these can be made available.

To view Local Plans, again, the following link will take you to the main webpage where you can click on a tile to view the local plan for that area. The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Planning-policy/Current-Local-Plans/Current-Local-Plan.aspx

The Committee considered planning application reports, copies of which had been circulated and which appear as Appendices A to D to these minutes in the Minute Book. There was an addendum sheet published on 16 March 2022 which appears as appendix E to these minutes. The Committee considered the planning applications as set out below:

East Southbourne & Tuckton

7-2021-28119

Erection of 4 blocks (total of 27 flats) with bin and cycle stores and formation of vehicular access and associated undercroft car parking.

East Southbourne & Tuckton

7-2021-28119

Erection of 4 blocks (total of 27 flats) with bin and cycle stores and formation of vehicular access and associated undercroft car parking.

Public Representations:

Objectors:

• Mary McGovern

• David Bedford

• Joanna Crutcher

• Aviran Reuven

• Cecile Trijnessaar.

• Simon Trueick

Applicant/Supporters:

• Eddie Fitzsimmons

Ward Councillors:

• Councillor Malcolm Davies

* Councillor Eddie Coope

RESOLVED that Planning Permission be REFUSED, contrary to the recommendations set out in the Officer report. The reasons for refusal were as follows:

Contrary to Planning Policy:

·       Core Strategy - CS22 – In that the development’s scale, appearance and density is not in-keeping with the surrounding area; and would cause harm to local amenity.

·       Core Strategy CSS41 – In that the development would not respect the site and its surroundings, nor contribute positively to the appearance of the area and be detrimental to the amenity of local residents.

·       6.10 DWLP – In that the development would not respect the character of the area particularly regarding the scale and massing of development and living conditions of neighbouring residents.

·       8.22 DWLP – Loss of existing public car parking spaces and failure to replace them.

Voting:

For – 11 (unanimous)

Against – 0

Abstentions - 0

NB – Only those members that attended the site visit on 7 March 2022 were able to participate.

Note: Following the conclusion of item 6a, Cllr L Dedman left the meeting.

Newtown & Heatherlands

APP/21/01007/F

Major application for the demolition of the existing building and redevelopment of the site to provide ground floor retail, a private courtyard and 27 apartments.

Newtown & Heatherlands

APP/21/01007/F

Major application for the demolition of the existing building and redevelopment of the site to provide ground floor retail, a private courtyard and 27 apartments.

Public Statements:

Objectors:

• Ms Jo Amey

* Mr Large

Applicant/Supporters:

• Giles Moir

Ward Councillors:

* None

RESOLVED that Planning Permission be granted in accordance with the recommendation and conditions set out in the Officer report, with the amendment to condition 8 to make clear that the development should only be carried out in accordance with the approved Air Quality Assessment.

Voting:

For – 11

Against – 1

Abstentions – 1

Parkstone

APP/21/01243/F

Demolition of existing conservatory for the erection of an extension.

Parkstone

APP/21/01243/F

Demolition of existing conservatory for the erection of an extension.

Public Statements:

Objectors:

• None

Applicant/Supporters:

• None

Ward Councillors:

* None

RESOLVED that Planning Permission be granted in accordance with the recommendation as set out in the Officer report.

Voting:

For – 13

Against – 0

Abstentions – 0

APP/21/01660/F

Canford Cliffs

Demolition of existing and construction of a replacement dwelling (revised scheme).

Canford Cliffs

APP/21/01660/F

Demolition of existing and construction of a replacement dwelling (revised scheme).

Public Representations:

Objectors:

• Mr Goodfield.

Applicant/Supporters:

• David James – architect.

Ward Councillors:

• Councillor May Haines.

RESOLVED that Planning Permission be APPROVED, in accordance with the recommendation set out in the Officer report.

Voting:

For – 10

Against – 3

Abstentions - 0