Items
No. |
Item |
80. |
Apologies
To receive
any apologies for absence from Members.
Minutes:
Apologies for absence were received from
Councillors Cox, Deadman and Earl.
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81. |
Substitute Members
To receive information on any
changes in the membership of the Committee.
Note – When a member of a
Committee is unable to attend a meeting of a Committee or
Sub-Committee, the relevant Political Group Leader (or their
nominated representative) may, by notice to the Monitoring Officer
(or their nominated representative) prior to the meeting, appoint a
substitute member from within the same Political Group. The contact
details on the front of this agenda should be used for
notifications.
Minutes:
Councillors Brooke and Trent were substitutes
for Councillors Cox and Earl.
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82. |
Declarations of Interests
Councillors are requested to declare any interests on items
included in this agenda. Please refer to the workflow on the
preceding page for guidance.
Declarations received will be
reported at the meeting.
Minutes:
Councillor Gabriel declared an interest as
manager of two leisure centres in Poole. Councillor Trent declared an interest in assisting
residents in CIL bids.
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83. |
Public Speaking
To receive any public questions, statements or
petitions submitted in accordance with the Constitution, which is
available to view at the following link:
https://democracy.bcpcouncil.gov.uk/ieListMeetings.aspx?CommitteeID=151&Info=1&bcr=1
The deadline for the
submission of a public question is 4 clear working days before the
meeting.
The deadline for the
submission of a statement is midday the working day before the
meeting.
The deadline for the
submission of a petition is 10 working days before the meeting.
Minutes:
There were no public issues received on this
occasion.
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84. |
Forward Plan PDF 133 KB
To consider and amend the Board’s Forward Plan as
appropriate and to consider the published Cabinet Forward
Plan.
Additional documents:
Minutes:
The Committee noted the Forward Plan.
|
85. |
Scrutiny of Regeneration Related Cabinet Reports - Spending Priorities for Strategic CIL
Minutes:
The Chairman advised the Board
that this item had been deferred from the afternoon Overview and
Scrutiny Board.
The Leader of the Council, with
support from the Head of Planning and Planning Research GIS & Information
Manager presented a report, a copy of
which had been circulated to each Member and a copy of which
appears as Appendix 'A' to these Minutes in the Minute
Book.
Officers responded to comments
and requests for clarification, details included:
- Clarification was provided over the membership of the Future
Infrastructure Programme Board (FIPB) which included four Senior
Officers and the Leader and Deputy Leader of the
Council.
- How the
legacy authorities had managed strategic CIL was discussed
including the distribution of CIL and some previously agreed
priorities.
- The Board
was advised that the Regulation 123 list was no longer inexistence,
and that it was being replaced by a
infrastructure funding statement which was appended to the
report.
- In response
to a concern regarding when a new BCP wide CIL charging schedule would
be prepared to ensure fair and
equitable charging across BCP, the Board was advised that the
Government had proposed changes across the planning system, and
until the detail of any proposed changes to the CIL regime were
known, the creation of a single CIL
charging schedule was on hold. It is also imperative that the CIL
charging schedule is prepared alongside the emerging BCP Local Plan
to take into account the cost of policy
requirements and viability.
- In response
to a concern the Board was advised that the aim was to improve
transparency and the process which, after being considered by the
FIPB would go through the democratic process of approval by Cabinet
and Council. The Board was also
reassured that the Infrastructure Funding Statement would be in the
public domain.
- In response
to a concern, the Board was advised that there had been a request
for CIL funding from Dorset NHS and the proposed projects were
detailed in appendix 3 to the report.
The Board was reassured that this request would be considered
carefully by the FIPB and if approved, would continue through the
democratic process.
- The Board
was advised that the CIL neighbourhood portion was separate to
strategic CIL and would not be affected by the proposal. It would
continue to be managed using the same cross party member
panel.
- In response
to a query, the Leader confirmed that increasing cultural assets
within BCP was included in the delivery market plan but advised
that this paper related to governance and not the proposed CIL
spending plans.
- The Leader
concluded strategic CIL was about mitigating the impact of
development upon the community through the provision of
infrastructure to support the development and that all decisions
would be taken in an open and transparent manner.
The Chairman thanked Board
Members and Officers for their contributions.
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86. |
Scrutiny of the Cleaner, Greener, Safer Cabinet Report PDF 558 KB
To consider the
Cleaner, Greener, Safer reports scheduled for Cabinet consideration
on 29 September 2021.
The O&S Board is asked to scrutinise and comment
on the report and if required make recommendations or
observations as appropriate.
Cabinet members
invited to attend for this item: Councillor Drew Mellor, Portfolio
Holder for Finance and Transformation; Councillor Mark Anderson,
Portfolio Holder for Environment, Cleansing and Waste; and
Councillor May Haines, Portfolio Holder for Community Safety
The Cabinet report
for this item is included with the agenda for consideration by the
Overview and Scrutiny Board.
Additional documents:
-
Appendix 1 - Equalities Impact Assessment, 29/09/2021 Cabinet , item 86.
PDF 131 KB
-
Appendix 2 - Decision Impact Assessment, 29/09/2021 Cabinet , item 86.
PDF 162 KB
-
Appendix 3 - Financial Detail Summary, 29/09/2021 Cabinet , item 86.
PDF 158 KB
-
Appendix 4 - Summary CGS Mobilisation Plan, 29/09/2021 Cabinet , item 86.
PDF 139 KB
-
Appendix 5 - Map of Resilience Highway Network, 29/09/2021 Cabinet , item 86.
PDF 222 KB
Minutes:
The Leader of the Council,
supported by the Portfolio Holder for
Environment, Cleansing and Waste and the Portfolio Holder for
Community Safety presented a report, a copy
of which had been circulated to each Member and a copy of which
appears as Appendix 'B' to these Minutes in the Minute
Book.
Officers responded to comments
and requests for clarification, details included:
- There was some discussion
surrounding the fly tipping pilot scheme which had recently been
launched. The Committee was advised
that it had been a success to date and included education for
offenders and grace periods to resolve issues. It was clarified that the scheme only dealt with
fly tipping where the rubbish could be linked back to an
offender.
- It was noted that
enforcement and clearing of fly tipping were undertaken by two
separate services and information on how to report fly tipping was
provided to the Board.
- The breakdown of the
figures to be spent was highlighted and the Board was advised that
details of timelines were available at appendix four to the
report.
- In response to a query
regarding increased residents input into
keeping local green spaces tidy, including grass cutting, the Board
was advised that it is difficult to balance differing residents
views but that any views and feedback was welcome.
- A concern was raised
regarding the proposed weed treatments planned, using chemicals
such as glyphosates and whether alternative weed treatments had
been considered, the Board were referred to paragraph 32 of the
strategy in response. There was
agreement that community engagement in removing weeds on paths
outside their properties should be encouraged
- The Board was reassured
that it was policy to not spray glyphosates around playgrounds and
water ways. Alternatives had been
considered to try and reduce the herbicides being used
- In response to a query, the
Board was advised that the investment would include deweeding pavements, some flower beds and there
would be urban greening, including significant investment in tree
planting.
- The Board was reassured regarding the
plan for street cleansing and zoning of roads to ensure a good
level of cleanliness across all roads.
- In response to a concern,
the Board was advised that cross conurbation work was ongoing and
including work with the local BIDs and a pilot was currently
underway in Poole, starting with a street survey to consider street
lighting, lampposts being painted, managing antisocial
behaviour.
- Where the funding would be
sourced from was discussed and it was confirmed that the Futures
Fund and some elements of CIL would be used with a mix of revenue
and capital spend.
- The Board discussed the
partnership with Hubbub and McDonalds using drones and artificial
intelligence to map litter surveys and public behaviour and the
possible benefits of it. The Board
noted that Hubbub was currently writing a report detailing their
findings and proposals.
- The Leader advised that BCP
was trying to send a message of pride in the conurbation to
residents, but it was ultimately the responsibility of the Council
to maintain ...
view the full minutes text for item 86.
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87. |
Scrutiny of Complaints and 2020/21 LGSCO annual report PDF 321 KB
To consider the Complaints and 2020/21 LGSCO
annual report scheduled for Cabinet consideration on 29 September
2021.
The O&S Board is asked to scrutinise and comment
on the report and if required make recommendations or
observations as appropriate.
Cabinet member
invited to attend for this item: Councillor Drew Mellor, Leader of
the Council
The Cabinet report
for this item is included with the agenda for consideration by the
Overview and Scrutiny Board.
Additional documents:
Minutes:
The Policy and Performance
Officer and Local Government Ombudsmen Link supported by the Chief
Executive presented a report, a copy of which had been circulated
to each Member and a copy of which appears as Appendix 'D' to these
Minutes in the Minute Book.
Officers responded to comments
and requests for clarification, details included:
- Clarification was
provided regarding the difference in the number of complaints
received in a year and determined differing due to some
determinations happening the year after the complaint was
received.
- In response to a
query about the number of complaints received that did not go to
the LGSCO and dealt with internally, the Board was advised there
was not currently a fixed system and each service had different
ways of managing complaints. The Board
was advised that the number of complaints should not be seen as an
indicator, but how many were resolved satisfactorily.
- The Board was
advised there were plans to centralise complaints received to
provide a better overview, efficiency of monitoring and reduce
pressure on front line services.
- The Board was
advised of the difficulties which were encountered, for example
encouraging and enabling complaints would increase the numbers and
the different type of complaints which carried different weights
such as a missed refuse collection compared to a complaint
regarding a child’s Education, Health and Care Plans.
- In response to a
query from the Chairman, the Board was advised that each service
had a complaints system and it was hoped that the a corporate
monitoring would be in place over the next 12-18 months.
The Chairman summarised that
the Board was pleased about the plan to centralise complaints
management and thanked Board Members and Officers for their
contributions.
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88. |
Scrutiny of Community Related Cabinet Reports PDF 337 KB
To consider the
following Community related reports scheduled for Cabinet
consideration on 29 September 2021:
• Community Engagement and
Consultation Strategy
The O&S Board is asked to scrutinise and comment
on the report and if required make recommendations or
observations as appropriate.
Cabinet member
invited to attend for this item: Councillor Karen
Rampton, Portfolio Holder for Adults and Councillor Jane Kelly,
Lead Member for Community Engagement
The Cabinet report
for this item is included with the agenda for consideration by the
Overview and Scrutiny Board.
Additional documents:
-
Appendix A - Connecting Communities - BCP’s Community Engagement & Consultation Strategy 2021-2024 Full version, 29/09/2021 Cabinet , item 88.
PDF 2 MB
-
Appendix B - Connecting Communities - BCP’s Community Engagement & Consultation Strategy 2021-2024 Summary Version, 29/09/2021 Cabinet , item 88.
PDF 1 MB
-
Appendix C - Connecting Communities – BCP’s Community Engagement & Consultation Strategy 2021-2024 Delivery Plan, 29/09/2021 Cabinet , item 88.
PDF 430 KB
-
Appendix D - Equality Impact Assessment Delivery Plan (EQIA), 29/09/2021 Cabinet , item 88.
PDF 529 KB
-
Appendix E - Equalities Impact Assessment Report (EQIA), 29/09/2021 Cabinet , item 88.
PDF 413 KB
-
Appendix F - Community Engagement and Consultation Strategy Consultation Report Jan- Apr 2020, 29/09/2021 Cabinet , item 88.
PDF 2 MB
Minutes:
The Portfolio Holder for Adults
supported by the Lead Member for Engagement presented a
report on Community Engagement and Consultation
Strategy Report, a copy of which had been circulated to each
Member and a copy of which appears as Appendix 'C' to these Minutes
in the Minute Book.
Officers responded to comments and requests
for clarification, details included:
- In response to a
query, the Board was advised that there had been a large investment
in asset-based community development and communicating with
residents to get the best results.
- The Chair enquired
about the proposed Area Forums and was advised that the outcome of
the consultation was that many residents wanted them as a way of
communicating and engaging with BCP Council and therefore they
would be supported in the future
- In response to a
concern about the consultation platform being unsatisfactory and
the need for it to be more intuitive, the feedback was welcomed and
the Board was advised that Officers were currently experimenting
with different tools to discover what works and what
doesn’t.
- The Board was
advised that the strategy would build on and improve consultation
and engagement using every tool available, not just digital
platforms.
The Chairman summarised that
the Board welcomed the proposed community engagement with
BCP’s residents and thanked Board Members and Officers for
their contributions.
|
89. |
Future Meeting Dates 2021/22
To note the following proposed meeting dates and locations
for the 2021/22 municipal year:
·
18 October
2021
·
15 November
2021
·
6 December
2021
·
5 January
2022
·
31 January
2022
·
28 February
2022
·
4 April
2022
Minutes:
The Board noted the future meeting dates.
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