Agenda and draft minutes

To receive any apologies for absence from Members.

Apologies were received from Cllrs J Clements, D Flagg and M Tarling.

To receive information on any changes in the membership of the Committee.

Note – When a member of a Committee is unable to attend a meeting of a Committee or Sub-Committee, the relevant Political Group Leader (or their nominated representative) may, by notice to the Monitoring Officer (or their nominated representative) prior to the meeting, appoint a substitute member from within the same Political Group. The contact details on the front of this agenda should be used for notifications. 

None

To elect a Chair for the Eastern BCP Planning Committee for the 2026/27 municipal year.

The Vice-Chair presided over this item and sought nominations for the position of Chair. A nomination was received and seconded for Cllr P Hilliard. No further nominations were received.

RESOLVED: That Cllr P Hilliard be elected Chair for the 2026/27 municipal year.

To elect a Vice-Chair for the Eastern BCP Planning for the 2026/27 municipal year.

Nominations were sought for the position of Vice-Chair. A nomination was received and seconded for Cllr M LePoidevin. No further nominations were received.

RESOLVED: That Cllr M LePoidevin be elected Vice-Chair for the 2026/27 Municipal year.

Councillors are requested to declare any interests on items included in this agenda. Please refer to the workflow on the preceding page for guidance.

Declarations received will be reported at the meeting.

There were no declarations of interest made on this occasion.

To confirm and sign as a correct record the minutes of the meeting held on 16 April 2026.

The minutes of the meeting held on 16 April 2026 were approved as a correct record.

To receive any requests to speak on planning applications which the Planning Committee is considering at this meeting.

The deadline for the submission of requests to speak is 10.00am on Thursday 21 May 2026 [10.00am of the working day before the meeting]. Requests should be submitted to Democratic Services using the contact details on the front of this agenda.

Further information about how public speaking is managed at meetings is contained in the Planning Committee Protocol for Public Speaking and Statements, a copy of which is included with this agenda sheet and is also published on the website on the following page:

https://democracy.bcpcouncil.gov.uk/mgCommitteeDetails.aspx?ID=613

Summary of speaking arrangements as follows:

Speaking at Planning Committee (in person or virtually):

·        There will be a maximum combined time of five minutes to speak in objection and up to two persons may speak within the five minutes.

·        There will be a further maximum combined time of five minutes to speak in support and up to two persons may speak within the five minutes.

·        No speaker may speak for more than half this time (two and a half minutes) UNLESS there are no other requests to speak received by the deadline OR it is with the agreement of the other speaker.

Anyone who has registered to speak by the deadline may, as an alternative to speaking/for use in default, submit a written statement to be read out on their behalf. This must be provided to Democratic Services by 10.00am of the working day before the meeting, must not exceed 450 words and will be treated as amounting to two and a half minutes of speaking time.

Please refer to the full Protocol document for further guidance.

Note: The public speaking procedure is separate from and is not intended to replicate or replace the procedure for submitting a written representation on a planning application to the Planning Offices during the consultation period.

The Chair advised that there were a number of requests to speak on the planning applications as detailed below.

To consider the planning applications as listed below.

See planning application reports circulated with the agenda, as updated by the agenda addendum sheet to be published one working day before the meeting.

Councillors are requested where possible to submit any technical questions on planning applications to the Case Officer at least 48 hours before the meeting to ensure this information can be provided at the meeting.

The running order in which planning applications will be considered will be as listed on this agenda sheet.

The Chair retains discretion to propose an amendment to the running order at the meeting if it is considered expedient to do so.

Members will appreciate that the copy drawings attached to planning application reports are reduced from the applicants’ original and detail, in some cases, may be difficult to read. To search for planning applications, please use the following link:

https://www.bcpcouncil.gov.uk/planning-and-building-control/search-and-comment-on-planning-applications

Councillors are advised that if they wish to refer to specific drawings or plans which are not included in these papers, they should contact the Case Officer at least 48 hours before the meeting to ensure that these can be made available.

To view Local Plans, again, the following link will take you to the main webpage where you can click on a tile to view the local plan for that area. The link is:

https://www.bcpcouncil.gov.uk/Planning-and-building-control/Planning-policy/Current-Local-Plans/Current-Local-Plan.aspx

The Committee considered a planning application report, a copy of which had been circulated and which appears as Appendix A to these minutes in the Minute Book. A Committee Addendum Sheet was published on 21 May and appears as Appendix B to these minutes.

Littledown and Iford / East Cliff & Springbourne

P/25/04900/FUL

Demolition of south stand and structures at the stadium. Phased expansion of stadium to provide additional general admission seating, hospitality and associated floorspace through replacement south stand, refurbishment and expansion of north, east and west stands and infilling of corners, erection of new perimeter fence line including turnstiles and access gates, new fan zone and ticket office, food and beverage kiosks, creation of outside broadcasting area with welfare, power and media facilities, lighting (including replacement floodlights), creation of secure away team coach parking, realignment of combined pedestrian / cycle path, amendment to groundskeepers’ compound, amendments to layout of car parking areas and circulation routes, replacement security building, cycle parking, relocation of equipment, plant and services and erection of new electricity substations, landscaping, public realm and ancillary and associated works. 

Littledown and Iford / East Cliff & Springbourne

P/25/04900/FUL

Demolition of south stand and structures at the stadium. Phased expansion of stadium to provide additional general admission seating, hospitality and associated floorspace through replacement south stand, refurbishment and expansion of north, east and west stands and infilling of corners, erection of new perimeter fence line including turnstiles and access gates, new fanzone and ticket office, food and beverage kiosks, creation of outside broadcasting area with welfare, power and media facilities, lighting(including replacement floodlights), creation of secure away team coach parking, realignment of combined pedestrian / cycle path, amendment to groundskeepers’ compound, amendments to layout of car parking areas and circulation routes, replacement security building, cycle parking, relocation of equipment, plant and services and erection of new electricity substations, landscaping, public realm and ancillary and associated works.

The meeting was preceded by a site visit which was attended by all Committee Members present.

Public Representations

Objectors

vClare Matthews, Local resident via statement

vNick Day, Local resident

Applicant/Supporters

vPeter Lamb, Agent, Director Central South Planning, Savills

vJim Frevola, Director of Business, AFCB

Ward Councillors and adjoining Ward Councillors

vCllr L Williams

vCllr S Carr-Brown, via statement

vCllr A Keddie

vCllr E Connolly

Following questions on the application the meeting adjourned at 3.50pm and resumed at 3.57pm

RESOLVED to GRANT permission in accordance with the recommendation set out in the officer’s report, as updated by the Committee Addendum published and with delegation to the head of planning to agree amendments to conditions, including:

·       An additional condition be added that details of a litter strategy be submitted by the applicant and agreed.

·       Condition 21 be amended to be reflective of inclusive design within the public art displayed.

·       The Transport Working Group should be open access to surrounding ward councillors.

·       Further minor alternations and additions to conditions as required

·       Completion of a section 106 agreement

It should be noted that the recommendation to grant permission is subject to the need to refer this decision to the Secretary of State for a 21-day period to decide whether they wish to intervene in the decision and call-in the planning application before the decision notice is issued.